Job Description
Donaldson, a leader in multifamily property management, is seeking an experienced and detail-oriented Accounts Payable Supervisor to join our Accounting team in Rockville, MD.
Reporting directly to the Controller, this role will oversee key accounts payable functions, support the Financial Management and Accounting Department, and help ensure accurate and timely financial operations. The ideal candidate is an organized, proactive professional who can manage multiple priorities, lead workflows effectively, and maintain a high level of accuracy and confidentiality in a fast-paced environment.
Job Responsibilities
- Monitor and manage the Yardi Procure to Pay (P2P) dashboard to ensure timely and accurate processing of invoices and transactions
- Maintain and manage P2P workflows for processors, reviewers, and approvers
- Oversee Accounts Payable Specialists and Virtual Assistants responsible for invoice processing and ensure established procedures and deadlines are met
- Review and post utility invoices processed by third-party service providers, ensuring proper coding and accuracy
- Lead the weekly check run process, ensuring payments are accurate, timely, and properly authorized
- Record and post accounts payable transactions required for the month-end close process
- Maintain an accurate and up-to-date listing of outstanding SODA checks and follow up as needed
- Prepare and process IRS Form 1099s and ensure timely electronic filing
- Reconcile vendor statements, maintain accurate vendor accounts, and research and resolve invoice discrepancies
- Respond promptly and professionally to inquiries from vendors, internal team members, and clients
- Collaborate with Accounting team members to ensure accurate and timely completion of assigned responsibilities
- Maintain compliance with company policies and procedures and safeguard confidential financial information
- Perform additional accounting and accounts payable-related duties as assigned
Numbers & Facts
| Location | Rockville, MD |
| Job Type | Full-time, Employee |
| Salary | $60,000–$70,000 Per Year |
| Company Size | 201 - 500 |
| Headquarters | Rockville, MD, US |
| Website | https://www.donaldsonmgt.com |
Qualifications
- High school diploma or equivalent required; degree in Accounting, Finance, or a related field preferred
- 5+ years of accounts payable or accounting experience preferred
- Previous supervisory or team-lead experience preferred
- Experience with Yardi Voyager/Procure to Pay (P2P) or a similar ERP system required
- Strong knowledge of accounts payable processes and basic accounting principles
- Proficiency in Microsoft Office, particularly Excel
- Excellent attention to detail, accuracy, and organizational skills
- Strong analytical, problem-solving, and time-management skills
- Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment
- Strong communication and interpersonal skills
- Ability to work independently as well as collaboratively
- Demonstrated ability to oversee workflows, delegate responsibilities, and ensure timely completion of team assignments
- Ability to maintain confidentiality and exercise sound judgment when handling financial information
About Company
Our People Drive the Donaldson Difference
We know our success is a direct result of the many motivated, goal-oriented professionals that make up the Donaldson team. Our values are their values, and together we create peace of mind for our clients and residents. We reward each other’s hard work, through tangible benefits and compensation, and the personal satisfaction of a job well-done, a challenge overcome, or a problem well-solved.
Why Donaldson
Industry Leader
Founded by Maryland real estate expert Walter R. Donaldson over 20 years ago, Donaldson is an established, reputable property management company with a bright future.
Competitive Pay & Great Benefits
We are an equal opportunity employer with benefits including medical, dental, life insurance, disability, 401(k), and more!
Paid Time Off
Donaldson has one of the most progressive time off programs in our industry. We offer a standard two weeks of vacation at hire, which increases to three weeks after 5 years of tenure. Additionally, Donaldson recognizes all of the standard holidays, grants each employee 6 days of sick leave per year, and offers each team member 2 additional personal days, 1 floating holiday, and their birthday off with pay on an annual basis. Employees who reach tenure milestones, such as 10-, 15-, 20- and 25-year anniversaries, receive additional days off to celebrate their achievement.
Outstanding Advancement Opportunities
300 team members and counting! Donaldson is growing, and we think you should, too. Our company growth creates internal advancement opportunities across different regions. We are proud to have many seasoned and generous leaders in our organization, and they are looking for those individuals hungry for growth and learning opportunities.
Professional Development
Ongoing, on-site education opportunities, a web-based Donaldson learning portal, industry educational events, and compliance certification programs are just a few of the ways we encourage and support our team members to embrace continual learning.
Award-Winning Culture
Donaldson takes pride in acknowledging our employees for a job well-done! In 2021, we were recognized by GoodSeeker as a Top 20 Values-Driven Employer in the Greater Washington Region. We encourage current and prospective employees alike to check out the amazing things our team accomplishes each month by following us on LinkedIn and Facebook! For more on the GoodSeeker Award, click here.
Charity and Community Involvement
We partner with local and national organizations to give back to our communities in meaningful ways. Front-line employees are involved in company-organized, hands-on activities; some recent examples are rebuilding homes through Rebuilding Together Montgomery County and serving meals at Shepherd’s Table. We also support our employees’ individual service efforts by offering 8 hours of paid time off to spend helping their favorite charity each year and we involve interested team members in our Donaldson Cares Committee.
Fun Company-Wide Events
Our annual holiday party, all-hands Town Hall meeting, quarterly manager meetings, and regional get-togethers are examples of the ways we have fun and stay connected to our sister communities and the corporate office.
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Skills
- Accounting Software
- Accounts Payable
- Accounts Receivable
- Accounting Policies
- Yardi
- Microsoft Excel
- Voyager VRML Client Software
- Procure to Pay/Purchase to Pay (P2P)
- Leadership
Skills
- Accountingunmatched
- Accounts Payableunmatched
- Detail Orientedunmatched
- Financial Managementunmatched
- Financial Operationsunmatched
- Multitaskingunmatched
- Organizational Skillsunmatched
- Property Managementunmatched
- Time Managementunmatched
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