Accounts Payable Supervisor

Position Overview

Ledgent Finance & Accounting is currently seeking an experienced Accounts Payable Supervisor to join a dynamic team. The Senior Accounts Payable Supervisor is responsible for leading the overall AP function with a focus on process optimization, controls, and timely, accurate payment execution. While not directly managing staff, this role provides functional oversight and guidance to a team of approximately 12 AP clerks, ensuring productivity, consistency, and compliance with established procedures. This position requires deep expertise in AP aging, workflow design, and multi-entity environments.

Key Responsibilities

• Provide functional oversight and leadership to a team of clerks, ensuring accuracy, efficiency, and adherence to policies and deadlines (no direct reports).
• Serve as the subject matter expert on AP aging, proactively monitoring, analyzing, and resolving outstanding balances, and driving continuous improvement in aging metrics.
• Analyze existing workflows and design, implement, and document scalable AP processes and procedures, ensuring strong internal controls and audit readiness.
• Oversee high-volume invoice coding, payment processing, and expense management across multiple entities and vendor groups.
• Ensure timely, accurate processing of invoices and payments, maintaining compliance with departmental policies and company standards.
• Manage accounts payable operations across multiple entities, ensuring proper allocation, coding, and intercompany considerations.
• Utilize accounting systems (including QuickBooks) and other tools to optimize AP processes, reporting, and automation opportunities.
• Perform and oversee account reconciliations, ledger maintenance, and transaction accuracy.
• Collaborate cross-functionally to resolve discrepancies and improve upstream/downstream processes impacting AP.
• Establish and maintain strong vendor relationships, including onboarding new vendors and managing communication regarding payments and discrepancies.
• Oversee utility account setup and maintenance across property portfolios or business units.
• Develop and maintain AP reporting and metrics, including aging reports, payment cycle trends, and process performance indicators.
• Ensure proper documentation, retention, and organization of AP records, files, and audit support materials.
• Identify risks and implement controls to ensure compliance with accounting standards and company policies.
• Support broader Accounting team initiatives and drive continuous improvement projects within AP.

Qualifications

• 5+ years of progressive Accounts Payable experience, including senior-level or lead responsibilities.
• Strong expertise in AP aging management and analysis (critical requirement).
• Proven experience developing and implementing AP processes and procedures.
• Experience working in multi-entity environments.
• Demonstrated ability to lead and influence teams without direct authority.
• Proficiency in QuickBooks and Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication skills with the ability to interact with vendors and internal stakeholders.
• High attention to detail with a focus on accuracy and deadlines.

Benefits

Full benefits including Health, Dental, Vision, 401k, PTO, and Holidays.

Additional Details

Salary Range: $75,000 - $90,000 per year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.