ACCOUNTS PAYABLE TECHNICIAN II - Anchorage

Vacancy NameACCOUNTS PAYABLE TECHNICIAN II - Anchorage Vacancy NoVN891 Employment TypeFull Time Non-Exempt LocationAnchorage-Central Office Salary Range28.00 Salary PeriodHourly BenefitsFull time-eligible to participate in the benefit programs on the first day of the month after your 60th day of employment. Job Details

JOB SUMMARY: The Accounts Payable Technician II is responsible for the payment of goods and services, and serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Prepares and processes invoices into a computer system for payment.
• Processes check requests, ensuring all appropriate approvals have been received; processes manual checks, voided checks; and distributes signed checks as required.
• Prepares accounting records, including financial reports, to assess accuracy, completeness, and conformance to standards defined within the department.
• Communicates with co-workers, management, clients, businesses, and others regarding purchases.
• Documents and ensures proper keeping of accounts payables records, making use of current technologies.
• Reports to the Controller any discrepancies with accounts payable, invoices and payments.
• Maintains all accounts payable reports, spreadsheets, and accounting files.
• Answer all vendor inquiries and resolve problems with vendor accounts.
• Acts as liaison between Anchorage Central Office and divisions/departments with accounts payables invoices and purchases.
• Maintains the agency credit card account & increases of credit limits as needed.
• Responsible for Purchasing system entries for contracts.
• Process Travel Advances & calculations per diem.
• Assists Chief Financial Officer and Controller as necessary.
• Reconcile vendor statements and reconcile bank statements to accounts payables checks to balance accounts monthly.
• Processing petty cash accounts for reimbursement.
• Produces monthly recurring checks for rents, loan payments and miscellaneous vendor payments.
• Maintains database for standard authorizations; add, change and delete as submitted to accounting.
• Maintains W-9 database for year-end 1099's.
• Assists Accounting Technician Travel/Payable/Receivable and Payroll Technician, as requested.
• Does special projects, research and solve problems as necessary or assigned by the Controller.
• Coordinates storage of inactive/terminated vendor files and maintain electronic archives.
• Provides the highest level of customer service to all employees.
• Performs other duties as assigned.

COMPETENCIES, SKILLS, AND ABILITIES:

• Ability to add, subtract, multiply, and divide quickly and accurately by 10-key.
• Ability to read, comprehend, and follow established policies and procedures.
• Ability to manage work time well, prioritize and meet deadlines.
• Ability to exercise good judgement, courtesy and tact.
• Ability to establish a good rapport with people of diverse cultures and belief systems.
• Demonstrated ability to work effectively in a team environment.
• Must demonstrate sound judgment, professional boundaries, ethics, and ability to maintain confidentiality.

WORK ENVIRONMENT/JOB CONDITIONS:

• Agency is a mandated tobacco, drug and alcohol-free workplace.
• Develops and maintains constructive and cooperative working relationships with others.
• Uses computers and computer programs effectively to enter data, create spreadsheets and process information, develop documents, program and training materials.
• Develops specific goals and plans to prioritize, organize, and accomplish work.
• Communicate with others outside the organization, representing the organization to customers, the public, and other external sources in person, in writing, or by telephone or e-mail in keeping with current policies & procedures.
• Must have the ability to operate the following equipment: desktop computer, telephone, copier, PC printer, and fax machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly to grasp, type, see, talk, hear, and lift and carry 30 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position will also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials.
• Occasionally performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things.
• Must be in good general health and free from serious physical, mental health and/or substance abuse problems.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. or hours vary with location. Occasional evening and weekend work may be required as job duties demand.

TRAVEL:

No travel is expected for this position.

EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:

• Must be at least 18 years of age.
• High School diploma or equivalent plus three (3) years' experience in general accounting.
• State and federal background checks, including fingerprints, may be required.
• General math knowledge and must demonstrate the ability to compute work hours, wages, payroll, deductions, recognize payroll discrepancies and billing statement reconciliation.
• Ability to process information from various sources and verify data.
• Demonstrated effective oral and written communication skills including expertise in cross-cultural communication.
• Willing and capable of learning new tasks, understanding and following directions.
• Employees are expected to remain alert, attentive, and fully engaged in their responsibilities during all work hours. Sleeping while on duty is strictly prohibited.
• Responsible work ethic with reliable attendance.
• Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignment with little or no direct supervision while also working effectively as a team member.
• Demonstrated intermediate level of computer skills necessary in order to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.
• Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.
• Must be able to provide own transportation to meet work schedule requirements.
• Agency recommends annual TB screening and physical as part of employee's personal wellness plan. (Recommendation - Not a requirement of this position)

PREFERRED EDUCATION AND EXPERIENCE:

• Experience with Sage Intacct.
• Experience with fund accounting and/or job costing.

BENEFITS:

As a full time, regular employee, you will be eligible to participate in our competitive benefits programs on the first day of the month after your 60th day of employment, including but not limited to:

• Medical, Dental & Vision
• Life & Supplemental Insurance
• 401K/Pension Plan
• Flexible Spending Account/Health & Dependent Care
• Health Savings Account
• Employee Assistance Program
• 20 days (160 hours) of accrued Paid Time Off
• 12 Established paid holidays
• Monthly Wellness Reimbursement