Accounts PayableAccounts Receivable Assistant Part-Time - RSQ Fire Protection

RSQ Fire Protection (RSQ) - Accounts Payable/Accounts Receivable Assistant

RSQ is a full-service fire protection contractor, focusing on industrial, advanced technology and commercial projects. We perform both design-build and bid/spec fire protection contracting services for the industrial, commercial, and pharmaceutical markets. We offer turnkey service and installation throughout Indiana. Visit our website to find out more: www.rsqfireprotection.com

Our employees are highly skilled with a diversified range of abilities. We pride ourselves on our work quality.

We are looking for the right person to join our team as an Accounts Payable/Accounts Receivable Assistant. Is that you? If so, we want to talk to you!

Location: Indianapolis, IN

Schedule: Part-time, flexible hours with an in-office work arrangement.

Responsibilities

Support the accounting team by ensuring vendor and customer accounts are reconciled, and clients receive excellent assistance. Your work helps the department run smoothly and efficiently.

• Match invoices and delivery tickets on assigned jobs and code for data entry while working with Project Managers and Superintendents to ensure timely approval of invoices.
• Process rental, utility, overhead, and other non-job-related invoices for data entry; troubleshoot problem invoices; and reconcile vendor statements.
• Communicate with vendors as needed to request invoice copies or correct payment applications.
• Daily accounts receivable analysis and resolution of outstanding receivables.
• Process customer deposits and apply payments to corresponding AR invoices.
• Manage time effectively and prioritize tasks to ensure completion of all duties and tasks assigned, adhering to deadlines.
• Answer and direct all incoming phone calls.
• Assistant and provide backup support to team members as needed to ensure department operations continue efficiently.

Key Attributes

• Comfortable at the table with all levels of leadership
• Collaborator
• Integrity
• Organized and systematic
• Proactive Problem Solver with outstanding interpersonal skills
• Commitment to Excellence

What It Takes

• 2+ years of relevant work experience
• Beginner-intermediate knowledge of Excel, Microsoft Word, and Outlook
• Intermediate knowledge of various accounting software
• Construction accounting software experience - preferred