Accounts Receivable Accountant

Accounts Receivable Accountant

We're looking for a detail-oriented and proactive Accounts Receivable (AR) Accountant to join our finance team. This role is critical to maintaining healthy cash flow, ensuring accurate billing, and strengthening customer relationships. This role will be based in our Bryan/College Station, TX office.

Job Duties

• Generate and issue client invoices accurately and in a timely manner
• Creating projects in accounting software and managing project updates from PMs
• Verify that all invoices comply with company policies and client contracts
• Record and apply customer payments in the accounting system
• Manage and reconcile accounts receivable ledgers
• Manager accounting software employee contacts and security permissions
• Monitor accounts to identify overdue payments
• Responsible for accurate customer billing information and maintaining customer files
• Contact clients via phone, email, or mail to follow up on outstanding invoices
• Develop and maintain relationships with clients to ensure timely payment
• Prepare and present regular reports on accounts receivable status
• Analyze AR aging reports to identify issues and take proactive steps to resolve them
• Reconcile the AR sub-ledger to the general ledger
• Resolve any AR discrepancies to ensure accurate financial reporting
• Assisting with guiding the completion of the preparation of month-end reconciliations and journal entries in QuickBooks
• Respond to client inquiries regarding billing issues, payment terms, and account statements
• Create intercompany transactions based on procedures and processes in place
• Ensure compliance with company policies, procedures, and accounting standards
• Maintain accurate and organized records of all AR activities
• Prepare monthly, quarterly, annual revenue reports for client growth by contract type
• Identify opportunities to improve AR processes and systems
• Maintain and renew company insurance, including sending COI to clients as needed
• Manage the state and firm licensing requirements and annual compliance
• Assist in the implementation of new technologies and procedures to enhance efficiency
• Assist in adhoc reporting and management requests
• Serves as a liaison to all business unit leads and project managers
• Works collaboratively with team members and leadership to align with company goals
• Other duties as assigned

Required Education and Experience

• Completion of a bachelor's with a major in accounting or an equivalent from an accredited college or university
• Minimum of 2-3 years of relevant job experience
• Must be detail oriented, highly organized and strong analytical thinking skills
• Strong understanding of accounting principles and financial processes
• Experience with Microsoft Office 365 suite, including Excel, Quickbooks, and ability to adapt to internal software