Accounting, Accounting Close, Accounts Receivable, Administrative Skills, Analysis Skills, Billing, Cargo/Freight, Credit and Collections, Customer Relations, Database Administration, Develop and Maintain Customers, ERP (Enterprise Resource Planning), General Ledger Accounting, Government Reporting, Microsoft Excel, Organizational Skills, Process Management, Reconciliation, Sales Tax, Telephone Skills, Time Management
Job Summary:
The Accounts Receivable Analyst performs a variety of accounting functions with a significant focus on the cash, accounts receivable, and general ledger functions. This position is also responsible for supporting the Controller in conducting key activities such as month-end close, account reconciliations, government reporting, and audits.
Essential Responsibilities:
- Monitors and controls the Accounts Receivable function, including posting cash payments, resolving customer discrepancies, and reconciling the GL with the AR Aging Report
- Manage the invoicing process, including the creation of new invoices, reviewing and modifying invoices as needed, maintaining the customer database, and reconciling the freight invoices to freight billing
- Prepares and distributes all monthly commission reports
- Prepare and distribute the daily and weekly cash reports
- Assist in covering the office administrator during breaks, including answering all phone calls during that time
- Work directly with the shipping department to manage the shipping notice management invoicing process
- Work with General Managers to sign off on all credit memos and then enter them into the ERP system
- Other work as assigned
Minimum Qualifications:
- 5+ years of overall A/R Experience
- 5+ years of experience in customer collections, posting cash, and customer invoicing
- General knowledge of sales tax
- Proficient with Microsoft Excel
- Proactive in completing tasks timely
- Flexible scheduling to accommodate business needs
- Excellent organizational skills and knowledge of basic computer-based accounting programs
Preferred Qualifications:
Education: Bachelor’s degree in accounting or related field