Under the supervision of Director of Accounts Receivable perform the following duties in the area of accounts receivable and collections department:
ESSENTIAL JOB FUNCTIONS (May include but is not limited to the following):
- Provide assistance and direction to accounts receivable staff for collections purposes.
- Identify and resolve problems related to effective delivery of accounts receivable and student’s ledger accounts and collections with centers and corporate personnel and other agencies.
- Responsible for the reconciliations of students as well as funding agencies accounts and perform collections for such accounts.
- Initiate collection letters and coordinate with center directors and Financial Aid staff on necessary action to resolve the overdue accounts on withdrew students.
- Follow up with center directors and Financial Aid staff for early settlement of account due.
- Evaluate account status and coordinate action to be taken with outside collection agency.
- Reconcile inventories of accounts from outside collections agencies with CET student’s records.
- Follow-up with outside collections agencies with any discrepancies.
- Run, review, generate and mail out monthly ST Billings with letters to students with tuition balance.
- Support billing accountant on preparing billings to all funding agencies, and act as backups during Billing Accountants absence. This includes monitoring interface of MIS/CMIS Oracle systems, running auto invoices, create customer and contracts, reconciliation of all group billing contracts, and doing month end closing.
- Communicate with Internal and External customers via phone, emails, mail or in person
- Run and review aging report for open accounts collections
- Prepare monthly forecast on collection activities
- Make collection calls in a professional manner while keeping and improving customer relations
- Request and process write-off accounts
- Maintain a worksheet for the lists of customers with open accounts
- Understanding and be able to perform reconciliation of Student Ledger cards to the accounts receivable module.
- Complete understanding of accounts receivable functions and GL interface.
- Assist in cash receipts/applications tasks.
- Perform other duties as assigned.
REQUIRED KNOWLEDGE AND ABILITIES:
- Good and solid understanding of accounting principle in general.
- Familiar with GL interface and accounts reconciliations
- Understanding of Accounts Receivable and Collections functions and familiar with non-profit center organizations.
- Familiar with non-profit accounting systems (preferred).
- Knowledge of computerized accounting system. Oracle operating systems (a Plus).
- Knowledge of Windows based applications, Excel & Microsoft Word (must).
- Excellent communication skills.
- Detail oriented and very organized.
- Be flexible and meet deadlines.
- Spanish speaking a plus
EDUCATION AND/OR EXPERIENCE:
- Bachelor’s degree in accounting or related field or
- An AA degree with five (5) years of accounting experience.
- Five (5) years of experience in accounting or a similar field or a combination of experience, education and training related to the essential duties.
- Good and solid understanding of accounting principles.
- Experience working with persons of diverse socio-economic and ethnic backgrounds.
LICENSE AND CERTIFICATE:
Use of a personal or company vehicle for CET business may be necessary in the performance of assigned duties such as attending meetings and events, recruiting, transporting students, picking up materials, and running errands.
The Human Resources Department may request copies of a valid driver’s license and proof of personal automobile insurance upon being hired and annually thereafter.
EQUAL EMPLOYMENT OPPORTUNITY:
CET will consider and hire qualified applicants without discrimination. CET maintains as its staffing goal to recruit and maintain a workforce that reflects the diversity of the CET community.
The mission of CET, an economic and community development corporation, is to promote human development and education by providing people with marketable skills training and supportive services that contribute to self-sufficiency.
We are driven to help those who want a better life get the skills needed for meaningful work. CET’s job training programs teach marketable skills to people of all educational levels and backgrounds, especially those most in need. In addition to teaching trade skills in growing fields, we provide supportive services and job placement assistance.
Everyone deserves the dignity of self-sufficiency. We believe in a hand-up, not a hand-out. We want to help lift people out of poverty and into a brighter future.