Accounts Receivable and Donor Accounting

Are you someone who enjoys balancing accuracy with meaningful work? Do you take pride in keeping financial records organized, solving billing discrepancies, and providing excellent customer service? A respected nonprofit organization is seeking an Accounts Receivable Specialist to support daily receivables operations and donor-related financial activity in a collaborative, mission-focused environment.

About the Opportunity

This position plays an important role in supporting the organization’s campaign and donor accounting functions, with a primary focus on accounts receivable processing, pledge tracking, collections support, and daily cash activity. The ideal candidate is detail-oriented, organized, and comfortable managing a high volume of transactions while maintaining accuracy and professionalism.

This is an excellent opportunity for someone who enjoys a mix of accounting, customer service, reconciliation work, and administrative coordination within a purpose-driven organization.

Key Responsibilities

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• Process and post daily cash receipts and donor payments
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• Download and reconcile daily banking activity and deposits
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• Ensure payments are applied correctly by donor account, transaction type, and campaign year
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• Review and balance deposits against accounting records
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• Maintain pledge receivable accounts and assist with collections follow-up
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• Enter cash receipt activity into the accounting system
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• Prepare donor statements, thank-you letters, invoices, and supporting reports
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• Research and resolve billing discrepancies and payment issues
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• Maintain donor and vendor records within the accounting system
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• Support monthly reconciliations and provide backup documentation to accounting leadership
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• Coordinate with internal departments regarding donor payments and pledge activity
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• Deliver professional, responsive customer service to donors, vendors, and internal staff
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• Assist with additional accounting and administrative projects as needed
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Ideal Background

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• Accounting or accounts receivable experience in a professional office environment
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• Experience handling reconciliations, billing support, payment posting, and cash applications
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• Strong attention to detail and ability to prioritize multiple deadlines
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• Comfortable researching discrepancies and identifying solutions independently
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• Ability to maintain confidentiality and handle sensitive financial information professionally
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• Strong communication and customer service skills
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• Proficiency with Microsoft Excel, Outlook, and accounting software (Salesforce and Sage Intacct are a plus)
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• Experience with donor databases, nonprofit accounting, or fund accounting is helpful but not required
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• Associate degree in Accounting or equivalent combination of education and experience preferred
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Why This Role

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• Opportunity to support meaningful community-focused work
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• Stable, collaborative nonprofit environment
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• Variety of accounting and operational responsibilities
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• Strong team culture with mission-driven leadership
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55,000 – 65,000

Please submit resume for immediate consideration.

Tia McKeen, Senior Managing Director - Staffing

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

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