Accounts Receivable Associate

Accounts Receivable AssociateFairbanks Morse DefenseJoin a Mission-Driven Finance Team Supporting Critical Defense ProgramsFairbanks Morse Defense is seeking an Accounts Receivable Associate to join our growing Finance team. This role plays an important part in supporting the financial operations of a company that provides mission-critical products and services to the U.S. Navy, Coast Guard, Military Sealift Command, and other defense programs.As Fairbanks Morse Defense continues to grow through strategic acquisitions, this position will support the continued development of our Shared Services organization by ensuring accurate invoicing, timely cash application, effective collections, and strong customer account management.The ideal candidate is an experienced Accounts Receivable professional with a background in a manufacturing environment, strong Excel capabilities, excellent written and verbal communication skills, and a commitment to accuracy, collaboration, and integrity.This role requires someone who understands the importance of the order-to-cash process and how accurate financial operations directly support the success of the business.

Work Flexibility & Hybrid OpportunityPotential Hybrid Opportunity AvailableFairbanks Morse Defense values flexibility while maintaining the collaboration and teamwork needed to support our growing Finance organization.This position will begin with fully onsite training to ensure the successful candidate develops a strong understanding of our systems, processes, customers, and internal partnerships.Once the individual demonstrates proficiency, independence, strong performance, and the ability to successfully manage responsibilities, there is potential for a hybrid work arrangement based on business needs and leadership approval.This opportunity is ideal for an Accounts Receivable professional who enjoys being part of a collaborative team while also having the ability to work independently and manage responsibilities with accountability.

ScheduleTypical Hours:Monday - FridayFlexible scheduling options may be available:

8:00 AM - 4:30 PMor7:00 AM start time may be considered

Final schedule will be determined based on business needs.

Position SummaryThe Accounts Receivable Associate is responsible for the timely and accurate processing of customer invoices, payment applications, collections activities, account reconciliations, and financial reporting support.This role plays a critical part in maintaining healthy cash flow, ensuring accurate financial records, supporting internal controls, and partnering with internal teams and customers to resolve account-related issues.The successful candidate will be highly organized, detail-oriented, and comfortable balancing multiple priorities while maintaining professionalism and accuracy.This position requires strong communication skills, the ability to build effective business relationships, and the confidence to manage collection activities in a professional and respectful manner.

Primary Duties and ResponsibilitiesInvoicing & Billing

Generate, review, verify, and distribute accurate customer invoices in a timely manner.Process invoices through various customer portals, including but not limited to:

IPPWAWFTauliaOracleExostar

Review invoices for accuracy, completeness, and compliance with customer requirements.Validate:

Purchase order informationPricingSupporting documentationBilling requirements

Research invoice discrepancies and partner with internal teams to resolve issues.

Payment Processing & Cash Application

Record and apply customer payments received through:

ChecksACHWire transfersCredit cards

Process credit card transactions for Fairbanks Morse Defense and affiliated business units.Ensure payments are accurately applied and recorded in a timely manner.Research and resolve payment discrepancies.Support accurate cash reporting and customer account records.

Accounts Receivable Collections

Monitor Accounts Receivable aging reports.Follow up on overdue balances through professional written and verbal communication.Maintain strong customer relationships while effectively managing collection activities.Communicate with customer Accounts Payable departments regarding:

Invoice statusPayment expectationsOutstanding balances

Resolve past-due accounts while representing Fairbanks Morse Defense professionally.

The successful candidate understands that collections are a business process and requires professionalism, diplomacy, negotiation skills, and strong relationship management.

Account Reconciliation

Investigate short payments, discrepancies, and customer disputes.Reconcile payments and credit memos against the general ledger.Process write-offs when appropriate.Maintain accurate customer account information.Assist with month-end close activities and financial reporting requirements.

Excel & Reporting ResponsibilitiesThe successful candidate must demonstrate strong, proven Excel skills and be comfortable using Excel as a daily business tool.Required Excel experience includes:

Creating and maintaining spreadsheetsBuilding financial reportsPivot TablesVLOOKUP/XLOOKUP functionsData analysis and organizationIdentifying trends, discrepancies, and opportunities for improvement

Candidates should be able to provide examples of how they have used Excel to improve reporting accuracy, efficiency, or decision-making.

Cross-Functional CollaborationThis position partners closely with internal teams, including:

Service AdministrationPartsLogisticsSalesOperationsFinance

Responsibilities include:

Resolving invoice questionsClarifying billing requirementsResearching discrepanciesSupporting customer account inquiriesCommunicating updates clearly and professionally

Strong written and verbal communication skills are essential. The successful candidate must be comfortable communicating with both internal stakeholders and external customer Accounts Payable teams.

Qualifications and RequirementsRequired Qualifications:

High School Diploma or equivalent required1-3 years of Accounts Receivable experience requiredPrevious experience working in a manufacturing environment requiredExperience supporting Accounts Receivable functions within a manufacturing, industrial, defense, aerospace, or similar environmentStrong understanding of:

Invoice processingCash applicationCollectionsAccount reconciliationCustomer account managementPurchase order and billing processes

The successful candidate must understand how operational processes, customer requirements, shipments, invoicing, and financial accuracy connect throughout the order-to-cash process.

Technical Skills Required:

Proven proficiency with Microsoft Excel, including:

Pivot TablesVLOOKUP/XLOOKUPSpreadsheet creationReporting and data analysis

Experience working with ERP systemsStrong Microsoft Office skills, including:

OutlookWordExcelPowerPoint

Preferred Experience:

Experience supporting a manufacturing or distribution organizationExperience working with:

Purchase ordersCustomer billing requirementsComplex invoice processes

Government contracting/payment systems experienceExperience with:

WAWFIPPOther customer billing portals

Ideal Candidate ProfileThe ideal candidate is an experienced Accounts Receivable professional who understands the importance of accuracy, communication, and accountability.This individual is:Highly collaborative Efficient and organized Detail-oriented Strong written and verbal communicator Comfortable working independently Process-focused Customer-focused AccountableThe successful candidate demonstrates:

Proven manufacturing Accounts Receivable experienceStrong Excel capabilitiesAbility to analyze and resolve discrepanciesConfidence managing customer relationshipsProfessional collections experienceStrong problem-solving skillsA high level of integrity and ownership

Export Control RequirementsThis position includes access or potential access to export-controlled data. Therefore, candidates must qualify as a U.S. Person, defined as a U.S. Citizen, U.S. Permanent Resident, or political asylee in compliance with the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR).Acceptable proof of status includes:

U.S. PassportPermanent Resident CardU.S. Birth CertificateNaturalization Certificate

Maintenance, including renewal, of licensing authorization is a condition of employment. Government authorization may be considered as a suitable alternative on a case-by-case basis.

Why Fairbanks Morse Defense?When you join Fairbanks Morse Defense, you become part of a team dedicated to supporting programs that protect national security and serve those who serve our country.We proudly offer:

Benefits beginning Day One401(k) with company match100% tuition reimbursementA collaborative and supportive work environmentPotential hybrid flexibility based on performance and business needsThe opportunity to support mission-critical defense programsA workplace culture built on teamwork, accountability, and innovation

At Fairbanks Morse Defense, your work directly contributes to the financial strength and operational success of an organization supporting critical defense programs.

This specification is intended to indicate the kinds of tasks and levels of work difficulty required for positions assigned this title and shall not be construed as declaring the specific duties and responsibilities of any particular position. It is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. The ability to competently perform all essential duties, with or without reasonable accommodation, a demonstrated commitment to excellent customer service, and the ability to work productively as a member of a team are basic requirements of all positions at Fairbanks Morse Defense.