Accounts Receivable & Billing Administrator - Houston
The Accounts Receivable & Project Billing Administrator is responsible for managing the complete accounts receivable process from project setup through final payment collection. This position works closely with Project Managers, Operations, and Accounting to ensure projects are properly established, customer invoices are accurate and timely, collections are effectively managed, and financial records remain current and accurate. The successful candidate will be highly organized, detail-oriented, dependable, and capable of managing multiple projects and deadlines simultaneously.
Responsibilities
Establish new jobs within the accounting system and create electronic project files.
Maintain project information to ensure accurate job costing and billing.
Prepare, review, and issue customer invoices in accordance with contract requirements.
Monitor accounts receivable aging and proactively manage outstanding balances.
Contact customers regarding past-due invoices through professional phone and email communications.
Apply customer payments and reconcile customer accounts.
Research and resolve billing discrepancies in coordination with Project Managers and customers.
Prepare accounts receivable aging reports and other management reports.
Assist with month-end and year-end accounting activities.
Maintain organized customer files and supporting billing documentation.
Coordinate with Project Managers to ensure billing aligns with purchase orders, contracts, approved change orders, and completed work.
Process customer documentation requests, including lien waivers, vendor forms, and supporting invoice documentation.
Maintain compliance with company accounting procedures and internal controls.
Assist with additional accounting and administrative responsibilities as assigned.
Qualifications
Minimum 35 years of Accounts Receivable and Project Billing experience.
Experience working within a project-based business, preferably industrial services, construction, manufacturing, fabrication, or contracting.
Experience with QuickBooks Enterprise is strongly preferred.
Advanced proficiency with Microsoft Excel, Outlook, Word, and other Microsoft Office applications.
Excellent organizational skills with exceptional attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities while meeting deadlines.
Professional demeanor when communicating with customers, vendors, and internal personnel.
Ability to work independently while contributing effectively within a team environment.
Preferred Qualifications
Three to five years of QuickBooks Enterprise experience.
Three to five years of project billing and job costing experience.
Experience working with purchase orders, progress billing, time-and-material billing, and industrial service contracts.
Experience supporting Project Managers and Operations personnel.
Experience maintaining confidential financial and customer information.
HOUAC49
#ZR
Numbers & Facts
Location
Houston, TX
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Receivableunmatched
Accounts Receivable Managementunmatched
Accounts Receivable Processingunmatched
Administrative Skillsunmatched
Billingunmatched
Billing Recordsunmatched
Change Requests/Ordersunmatched
Communication Skillsunmatched
Constructionunmatched
Contract Requirementsunmatched
Corporate Complianceunmatched
Credit and Collectionsunmatched
Detail Orientedunmatched
Documentationunmatched
Financial Managementunmatched
Intuit Quickbooksunmatched
Liensunmatched
Maintain Complianceunmatched
Manufacturingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Past Due Accountsunmatched
Presentation/Verbal Skillsunmatched
Project/Program Coordinationunmatched
Project/Program Managementunmatched
Purchase Ordersunmatched
Reconciliationunmatched
Records Managementunmatched
Support Documentationunmatched
Time Managementunmatched
Track Customer Issuesunmatched
Writing Skillsunmatched
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