Accounts Receivable / Billing & Project Admin

Accounts Receivable / Billing & Project Administrator

Join a collaborative accounting team supporting a well-established Vancouver builder. This is an excellent opportunity for someone who enjoys combining accounting, customer service, and project coordination while helping clients through each stage of the construction process. You'll play an important role in keeping projects moving by partnering with customers, lenders, and internal teams to manage billing milestones from start to finish.

What You'll Do

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• Manage progress billing for residential construction projects based on predetermined milestones.
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• Prepare customer completion statements and billing documents using Excel.
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• Submit draw requests through lender portals and coordinate billing for cash customers.
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• Process invoices and maintain accurate project documentation within the accounting system.
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• Collect and post customer payments.
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• Communicate with customers, lenders, and internal operations teams via phone and email to ensure timely processing of project draws.
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• Assist with accounts payable and other accounting projects as needed, including year-end support.
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• Cross-train with senior team members to provide coverage and ensure continuity within the department.
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• Adapt to evolving processes and software enhancements while maintaining a high level of accuracy and customer service.
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What We're Looking For

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• Experience in Accounts Receivable, billing, accounting support, project administration, or a similar accounting role.
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• Understanding of debits, credits, reconciliations, and general accounting principles.
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• Strong Excel skills, including working with formulas and troubleshooting spreadsheets.
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• Comfortable learning new software and adapting to changing processes.
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• Excellent customer service, communication, and organizational skills.
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• Ability to manage multiple priorities while maintaining exceptional attention to detail.
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• Experience in construction, banking, lending, insurance, healthcare billing, or project-based billing is a plus.
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• Intermediate Excel skills/formulas; experience with Google Workspace/Google Drive and construction or accounting software is a plus.
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Schedule & Perks

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• Typical schedule is 8:00 AM-5:00 PM (or 4:30 PM with a 30-minute lunch).
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• 100% onsite with free parking.
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• Business casual office environment.
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• Small, collaborative accounting team with an open-door culture and opportunities to learn across multiple accounting functions.
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If you're looking for a role where you can apply your accounting knowledge, build relationships with customers and lenders, and be part of a supportive team, we'd love to hear from you!

58,000 – 66,500

Please email your resume for immediate consideration.

Tia McKeen, Senior Managing Director - Staffing

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

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