Accounts Receivable (AR) Billing Specialist – Construction Job Summary The Accounts Receivable (AR) Billing Specialist is responsible for overseeing all billing, collections, and accounts receivable functions with a strong focus on construction project billing. This role requires prior construction industry experience, including progress billing, AIA billing, lien waivers, and contract compliance. The AR Billing Specialist ensures accurate, timely invoicing and will have a strong understanding of financial concepts. Key Responsibilities Construction Billing & Accounts Receivable - Manage full-cycle accounts receivable and billing operations for construction projects.
- Prepare, review, and submit AIA payment applications, progress billings, retainage, and change order billings.
- Ensure billing complies with contract terms, schedules of values (SOVs), and project requirements.
- Coordinate with project managers to resolve billing discrepancies, missing documentation, or unapproved change orders.
- Track and manage retainage, final billings, and close‑out documentation.
- Posts customer payments by confirming and entering cash, checks, and credit card transactions.
- Performs other duties as assigned
Collections & Cash Flow Management - Oversee collections efforts, ensuring timely payments and resolution of unpaid invoices.
- Prepares, reviews, and mails monthly statements and makes collection calls.
- Monitor aging reports and proactively address delinquent accounts.
- Collaborate with customers, general contractors, and owners to resolve billing and payment issues.
- Support lien rights tracking, lien waivers, and notices as required by project and state regulations.
Reporting & Compliance - Prepare AR and billing reports for management, including aging, cash forecasts, and project billing status.
- Assist with month‑end close, audits, and financial reviews.
- Ensure compliance with GAAP, company policies, and construction contract terms.
Systems & Process Improvement - Manage billing within our construction accounting software, Foundation.
- Find opportunities to improve billing accuracy, efficiency, and cash flow.
- Collaborate with accounting, project management, and leadership teams to streamline processes.
Qualifications - 5+ years of accounts receivable and billing experience.
- Proficiency with accounting and construction management software.
- Strong knowledge of financial concepts and double-entry bookkeeping.
- Strong communication, organizational, and problem‑solving skills.
- Ability to work independently and meet deadlines.
Preferred - Strong knowledge of construction billing, including AIA billing, SOVs, retainage, and change orders.
- Experience with lien waivers, notice of intents, and construction compliance requirements.
- Knowledge of GAAP and job cost accounting.
- Experience collaborating with contractors, subcontractors, and project owners.
Skills & Competencies - Construction accounting and job cost awareness
- Attention to detail and accuracy
- Customer and stakeholder communication
- Time management and prioritization
- Process improvement mindset
What We Offer - Competitive salary and benefits package
- Bonus Opportunities
- ESOP
- Collaborative and supportive work environment
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