Accounts Receivable Clerk II

Description

About us:

For over three decades, Cirtec Medical has been a leading outsourcing partner for complex medical devices. We specialize in providing comprehensive solutions for Class II and III devices, from design and development to precision components and finished device assembly. Our expertise spans neuromodulation, implantable drug delivery, cardiac rhythm management, structural heart, mechanical circulatory support, and minimally invasive surgical systems.

Our dedicated teams prioritize growth, innovation, and collaboration. We actively seek opportunities for improvement to enhance our support for clients. If you embrace a growth mindset and thrive on challenges, you may be a perfect fit for our team!

Position Summary: 

The Accounts Receivable Clerk II is responsible for managing invoicing, billing, credit processing, and account adjustment activities across multiple ERP systems (Made2Manage, IQMS, and QAD). This role supports daily invoice generation and submission processes while ensuring accuracy, compliance, and timely billing. The specialist is responsible for processing customer credits, handling invoice adjustments, supporting customer portal invoicing requirements, and maintaining accurate financial records related to invoicing and receivables activities. This position also supports general portfolio management, account follow-up, and escalation activities while collaborating with internal departments to resolve billing discrepancies and customer inquiries. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities within a fast-paced Accounts Receivable environment. This position also provides backup support for cash application responsibilities when needed to ensure departmental continuity.

Key Responsibilities:

• Process customer invoicing, billing, and credit activities across M2M, IQMS, and QAD ERP systems.
• Manage invoice submissions, intercompany invoicing, customer credits, and account adjustments accurately and timely.
• Research and resolve billing discrepancies, deductions, open items, and customer invoicing issues.
• Process RMA credits, supplier refunds, miscellaneous credits, and customer account adjustments as needed.
• Support customer invoicing through external portals and maintain accurate financial documentation.
• Coordinate with internal departments to resolve customer billing inquiries and support account resolution efforts.
• Assist with portfolio management, collections follow-up, and escalation activities as assigned.
• Provide backup support for cash application responsibilities and other AR functions during absences or high-volume periods.

Must Have:

• 2-5 years of accounts receivable (AR) experience.
• High school diploma or equivalent required; Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Ability to process and follow up on time sensitive items.
• Ability to prioritize and multi-task in a fast-paced environment.
• Ability to handle confidential information in a discreet, professional manner.
• Eye for detail, accuracy is imperative.
• Able to meet deadlines.
• Effective communication skills, both verbal and written, with the ability to interact and collaborate with cross-functional teams.
• Must be able to read, write and speak English level B2 or higher.
• Ability to be an effective team member and display initiative.
• Proficient with Microsoft 365 including Outlook, Teams, Word, Excel and Power BI.
• ERP software experience: IQMS, QAD and Made2Manage.

Cirtec Medical Corporation considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender identity, national origin, ancestry, protected veteran or disability status or any factor prohibited by law. Cirtec Medical Corporation and all of its related companies fully endorse equal opportunity for all. Cirtec Medical provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in the job application process.

We work to create a culture that is built on innovation, respect, transparency and communication, and hope you take pride in being a member of our team. It is Cirtec’s goal to create a great work environment and to keep the company a great place to work. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Our benefits include Training and career development, Healthcare and well-being programs including medical, dental, vision, wellness and occupational health programs, Paid Time Off and 401(k) retirement savings with a company match.