Accounts Receivable Clerk

Job Title: Accounts Receivable Clerk

Location: Sunrise, FL (On-site)
Department: Accounting / Finance
Reports To: Accounting Manager / Controller

Position Summary

We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our construction client's team in Sunrise, Florida. This role is responsible for managing the full-cycle accounts receivable process, including billing, collections, and cash application. The ideal candidate has experience in construction or project-based accounting and is comfortable working in a fast-paced environment with multiple projects and clients.

Key Responsibilities

• Prepare and issue accurate customer invoices, including progress billing, AIA billing, and time & materials billing
• Monitor accounts to ensure timely payments and follow up on outstanding balances
• Manage collections process while maintaining strong customer relationships
• Apply customer payments (checks, ACH, wires) and reconcile accounts receivable ledger
• Work closely with project managers to verify billing details, contract terms, and change orders
• Track retainage, lien waivers, and contract compliance requirements
• Reconcile customer accounts and resolve billing discrepancies or disputes
• Maintain accurate and up-to-date customer records and documentation
• Generate aging reports and provide analysis to management
• Assist with month-end close, including AR reporting and accruals
• Support audits by preparing documentation and responding to requests
• Ensure compliance with company policies and internal controls

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred
• 2-5 years of accounts receivable experience, preferably in construction, contracting, or project-based industries
• Experience with AIA billing, job costing, and construction contracts strongly preferred
• Proficiency in accounting software (e.g., Sage 300/Timberline, Viewpoint, Procore, or similar)
• Strong Excel skills and attention to detail
• Solid understanding of AR processes, collections, and cash applications
• Knowledge of lien waivers, retainage, and project billing cycles
• Excellent communication and customer service skills
• Strong organizational and time management abilities

Preferred Skills

• Experience working with multiple projects or job cost accounting
• Ability to manage high transaction volume and meet tight deadlines
• Strong problem-solving skills and ability to resolve discrepancies independently
• Process improvement mindset and familiarity with automation tools

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.