Accounts Receivable / Collections Specialist
KORE1 Technologies
Foothill Ranch, CA
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JOB DETAILS
SALARY
$75,000–$85,000 Per Year
LOCATION
Foothill Ranch, CA
POSTED
10 days ago
KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for a Accounts Receivable / Collections Specialist in lake Forrest, Ca.
*This position is fully onsite during training and then can be Hybrid with 1-2 days remote per week.
Position Summary
The Accounts Receivable / Collections Specialist is responsible for managing high-volume customer billing and collections in a fast-paced, heavy civil construction environment. This role plays a critical part in driving cash flow across a $100M+ operation by ensuring timely invoicing, proactive collections, and resolution of complex billing issues in coordination with Project Managers and customers.
The Accounts Receivable / Collections Specialist is responsible for managing high-volume customer billing and collections in a fast-paced, heavy civil construction environment. This role plays a critical part in driving cash flow across a $100M+ operation by ensuring timely invoicing, proactive collections, and resolution of complex billing issues in coordination with Project Managers and customers.
Key Responsibilities
• Generate and manage high-volume billing in accordance with contract terms, including progress billing, unit price, and T&M work
• Own the collections process for assigned accounts, including consistent follow-up on past due balances
• Monitor and manage AR aging across multiple projects and customers, escalating issues as needed
• Partner with Project Managers to resolve billing discrepancies, change orders, and disputes
• Prepare and manage preliminary notices, lien rights, and waiver documentation in compliance with lien law requirements
• Track critical deadlines related to lien filings and collections actions
• Apply payments and reconcile accounts in Sage 100 Contractor
• Maintain detailed documentation of customer communications and collection efforts
• Support month-end close, including AR reporting and reconciliation
• Identify and drive improvements in billing and collections processes
• Generate and manage high-volume billing in accordance with contract terms, including progress billing, unit price, and T&M work
• Own the collections process for assigned accounts, including consistent follow-up on past due balances
• Monitor and manage AR aging across multiple projects and customers, escalating issues as needed
• Partner with Project Managers to resolve billing discrepancies, change orders, and disputes
• Prepare and manage preliminary notices, lien rights, and waiver documentation in compliance with lien law requirements
• Track critical deadlines related to lien filings and collections actions
• Apply payments and reconcile accounts in Sage 100 Contractor
• Maintain detailed documentation of customer communications and collection efforts
• Support month-end close, including AR reporting and reconciliation
• Identify and drive improvements in billing and collections processes
Qualifications
• 5+ years of AR and collections experience in construction or heavy civil contracting
• Proven ability to manage large volumes of invoices and receivables
• Strong knowledge of construction billing cycles (progress billing, unit price, T&M)
• Working knowledge of lien laws, preliminary notices, and waiver processes
• Experience using Sage 100 Contractor (or similar construction accounting systems)
• Ability to work cross-functionally with Project Managers and operations teams
• Strong communication, follow-up, and negotiation skills
• Highly organized with the ability to prioritize in a fast-paced environment
• 5+ years of AR and collections experience in construction or heavy civil contracting
• Proven ability to manage large volumes of invoices and receivables
• Strong knowledge of construction billing cycles (progress billing, unit price, T&M)
• Working knowledge of lien laws, preliminary notices, and waiver processes
• Experience using Sage 100 Contractor (or similar construction accounting systems)
• Ability to work cross-functionally with Project Managers and operations teams
• Strong communication, follow-up, and negotiation skills
• Highly organized with the ability to prioritize in a fast-paced environment
Preferred Experience
• Background in asphalt paving, roadway, or heavy civil construction
• Experience with public works and contract compliance requirements
• Familiarity with job cost structures and project-level financial tracking
Key Traits for Success
• Persistent and proactive in collections
• Comfortable operating in a high-volume, deadline-driven environment
• Strong problem-solving skills and attention to detail
• Ability to hold others accountable while maintaining professional relationships
• Background in asphalt paving, roadway, or heavy civil construction
• Experience with public works and contract compliance requirements
• Familiarity with job cost structures and project-level financial tracking
Key Traits for Success
• Persistent and proactive in collections
• Comfortable operating in a high-volume, deadline-driven environment
• Strong problem-solving skills and attention to detail
• Ability to hold others accountable while maintaining professional relationships
Compensation depends on experience but is typically 75-85k DOE.
ABOUT KORE1
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.
About the Company
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