Accounts Receivable Coordinator

Position Summary

The Accounts Receivable Coordinator is responsible for maintaining accurate accounts receivable records, processing donations and customer payments, preparing invoices, and supporting the organization's financial operations. This position works closely with internal departments, customers, funding partners, and external stakeholders to ensure timely collections, accurate reporting, and compliance with accounting procedures.

Essential Duties and Responsibilities

Accounts Receivable

      Generate and distribute invoices to customers, grantors, and funding sources.

      Receive, record, and post payments accurately and timely.

      Monitor outstanding accounts and follow up on overdue balances.

      Reconcile accounts receivable balances and investigate discrepancies.

      Process credit memos, adjustments, and refunds as needed.

      Respond to inquiries regarding invoices, payments, and account balances.

      Maintain customer account records and supporting documentation.

      Prepare accounts receivable reports for management review.

Accounting Support

      Prepare cash receipts deposits, including credit card donations, in coordination with the Fundraising Department.

      Prepare monthly bank reconciliations and supporting journal entries for review and approval.

      Record ReStore sales activity and related sales and use tax obligations.

      Perform general ledger reconciliations related to accounts receivable.

      Assist with monthly, quarterly, and year-end closing activities.

      Maintain accounting records and files.

      Provide weekly cash position updates.

      Maintain petty cash for the Oakland office and ReStores.

Audit and Compliance

• Assist with annual audits and provide supporting documentation as requested.
• Maintain compliance with organizational policies, accounting procedures, and internal controls.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

      Associate's or Bachelor's degree in Accounting, Finance, or equivalent experience.

      Two to five years of accounting, bookkeeping, or accounts receivable experience.

      Knowledge of double-entry bookkeeping principles.

      Strong data entry, numerical, and analytical skills; 10-key proficiency preferred.

      Advanced proficiency in Microsoft Excel.

      Experience with Sage 300 or similar accounting software preferred.

      Ability to maintain confidentiality of financial information.

      Strong organizational, problem-solving, and customer service skills.

      Ability to prioritize multiple tasks and work effectively in a fast-paced environment.

      Experience in a nonprofit and/or construction-related organization preferred.

      Commitment to Habitat for Humanity East Bay/Silicon Valley's mission and values.

      Must be able to work independently (as well as on a team) and prioritize in a multi-tasked, fast paced environment.

Working Environment/Physical Requirements:

      Primarily office-based environment.

      Extended periods of sitting and computer use.

      Occasional lifting of files or office materials up to 20 pounds.

Note: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired