Job Summary
We are seeking an Accounts Receivable Clerk to join our team. In this role, you will be responsible for the timely and accurate processing of customer payments. Your duties will include reviewing account information and correcting errors, creating invoices, and other administrative tasks. The ideal candidate is an excellent communicator with strong mathematical skills and a commitment to accuracy.
POSITION QUALIFICATIONS AND ESSENTIAL JOB FUNCTIONS
Payment Receiving: Proficiently handle the reception and processing of payments from customers and applying payments to invoices, executing each transaction with precision and focusing on financial accuracy to uphold the integrity of the accounts receivable function.
Record Keeping: Diligently maintain organized records, documenting comprehensive customer payment histories to facilitate transparent financial tracking and reporting.
Follow-up on Overdue Payments: Actively follow up on past-due accounts, employing a proactive approach to communication and tactful engagement to address outstanding balances promptly and effectively, fostering positive customer relationships.
Handling Chargebacks: Systematically undertake the reconciliation and resolution of customer chargebacks and disputes, demonstrating a keen ability to investigate discrepancies and implement solutions that align with both company policies and customer satisfaction.
Credit Management: Evaluating and managing credit terms for customers, including setting credit limits and monitoring creditworthiness.
Reporting: Generating reports related to accounts receivable, such as aging reports, customer chargeback summaries, AR reconciliations.
Handling Inquiries: Prioritizes internal and external requests, responding promptly and professionally to ensure accurate and timely communication regarding invoices, payments, and account discrepancies. After addressing inquiries, resumes regular daily responsibilities and other duties as outlined in the job description.
Compliance: Ensuring compliance with accounting principles, company policies, and relevant regulations
Qualifications
- Bachelor’s degree in accounting or a related field
- Previous experience as an Accounts Receivable Clerk or in a similar position
- Advanced knowledge of Excel and accounting software (Microsoft Dynamics BC, QuickBooks)
- Familiarity with Microsoft Word, Outlook, and PowerPoint
- Strong understanding of accounting principles and best practices
- Excellent problem-solving and research skills
- Strong written and verbal communication skills
- Commitment to accuracy and attention to detail