SUMMARY
The Accounts Receivable and Payroll Specialist is responsible for handling the full cycle of accounts receivable activities—including invoicing, payment application, collections, and customer account reconciliation—while also managing bi-weekly payroll processing, tax withholdings, deductions, and compliance reporting. This role requires strong attention to detail, organizational skills, and the ability to multitask in a fast-paced environment to support overall financial accuracy, timely collections, and employee satisfaction.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Accounts Receivable Duties:
- Generate and send customer invoices accurately and on time based on sales orders, contracts, or services rendered.
- Record and apply incoming payments (checks, ACH, credit cards, wire transfers) to customer accounts.
- Monitor accounts receivable aging reports, follow up on overdue invoices, and manage collections efforts (including phone/email communication and negotiating payment plans when needed).
- Reconcile customer accounts, resolve billing disputes, and maintain accurate records in the accounting system.
- Prepare and present AR aging summaries, cash flow projections, and collection metrics to management.
Payroll Duties:
- Collect, verify, and process timekeeping data for hourly and salaried employees.
- Calculate gross pay, deductions (taxes, benefits, garnishments, 401(k), etc.), overtime, bonuses, and net pay.
- Process bi-weekly, semi-monthly, or monthly payroll runs using payroll software.
- Ensure compliance with federal, state, and local payroll tax laws, including withholding, reporting, and deposits.
- Handle employee payroll inquiries, resolve discrepancies, and process adjustments or special payments.
- Generate payroll reports, prepare journal entries, and support year-end W-2 processing.
General Duties:
- Perform account reconciliations for AR and payroll-related general ledger accounts.
- Assist with month-end and year-end closing processes as they relate to receivables and payroll.
- Maintain confidentiality of sensitive financial and employee data.
- Identify opportunities to improve processes and implement best practices for efficiency and accuracy.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Proficiency in accounting and payroll software.
- Strong working knowledge of Microsoft Office Suite, particularly Excel.
- Understanding of basic accounting principles, general ledger entries, and reconciliations.
- Familiarity with payroll laws, tax withholdings, IRS regulations, and compliance requirements.
- Strong organizational and time management skills to meet strict deadlines (e.g., payroll cycles, month-end close).
- Excellent numerical aptitude and problem-solving abilities for resolving discrepancies or vendor/employee inquiries.
- Effective communication and interpersonal skills (for interacting with customers, employees, HR, and management).
- High level of integrity, confidentiality, and discretion when handling sensitive financial and personal data.
- Ability to multitask in a fast-paced, deadline-driven environment and work independently or collaboratively.
EDUCATION and/or EXPERIENCE
Bachelor’s degree in accounting, Finance, Business, or a related field.
2–5 years of relevant experience in accounts receivable, payroll processing, bookkeeping, or general accounting/finance roles.
Prior experience handling full-cycle accounts receivable (invoice processing, payments, reconciliations) and payroll (timekeeping, deductions, tax compliance, direct deposits).
Experience with multi-state payroll, year-end reporting (e.g., W-2s, 1099s), and/or compliance with federal/state tax regulations is a strong plus.
CERTIFICATES, LICENSES, REGISTRATIONS
Current driver's license with acceptable driving record as defined in Nercon Employee Handbook.