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Accounts Receivable Representative

Macpower Digital Assets Edge Private Limited

Milan, IL

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JOB DETAILS
SALARY
$23–$23 Per Hour
SKILLS
Accounting, Accounts Payable, Accounts Receivable, Bar Code Labels and Equipment, Billing, Business Solutions, Cargo/Freight, Computer Skills, Copying Machines, Credit and Collections, Customer Service Systems, Customer Support/Service, Data Mapping, Finance, Gap Analysis, Logistics Processes, Office Equipment, Operational Support, Performance Analysis, Photocopy, Physical Demands, Physical Inventory, Plan Meetings, Pricing, Problem Solving Skills, Process Development, Project/Program Management, Reconciliation, Reliability Testing, Requirements Management, Spreadsheets, Test Data, Time Management, Training/Teaching
LOCATION
Milan, IL
POSTED
9 days ago
  • Summary:
  • -Hours: Mon-Fri 7:30am-1:30pm or Mon-Thurs 7:30am-3:30pm (30-32 hours per week).
  • -This is intended to be a temporary assignment to cover for an associate out on medical leave. Potential for this to become temp to hire if the situation changes.
  • -This is an in-person, on-site position.
  • -Computer skills are required. Will need to be able to easily pick up and navigate new systems.
  • -Customer service skills are required. Will be in contact with Vallen customer via email and phone.
  • -Accounting experience is helpful.
  • -HS diploma or GED required. Work experience preferred over degree.
  • -Will be using internal Vallen and client systems to reconcile accounts receivable and payable.
  • -Will make sure all invoices are paid.
  • -Will enter billing into internal systems.
  • -Will work with CSRs and credit analysts.
  • -Will use email daily.
  • -Will use Excel to create spreadsheets. Basic to intermediate Excel skills helpful.
  • -May be asked to assist with other projects.
  • -Dress code: casual. Jeans/nice shirt.
  • Roles & Responsibilities:
  • Accounts Receivable Representative is an individual contributor role that is responsible for oversight of customer accounts to ensure that invoices are created and payments are received in a timely fashion.
  • Essential Job Duties and Responsibilities:
  • Assist customer accounts on a month-to-month basis until there are no outstanding items in the invoicing and collections process.
  • Meet with customer finance teams to gather all necessary information to setup customer account and explain invoicing processes.
  • Attend initial planning meetings with customers to assist in defining their requirements on varying issues, such as, data, performance reporting, delivery, freight, packaging, labeling, invoice payment, etc.
  • Partner with Vallen IT in developing specs for key interfaces, mapping data and assisting in testing to ensure reliability for Go-Live.
  • Ascertain tax status of customer. Process and submit tax certificate if necessary.
  • Attend all implementation project meetings.
  • Complete and submit accounting form.
  • Sets up appropriate invoicing in SXe
  • Provide Go-live and transition support to site operations by conducting follow up training and site process review.
  • If customer does not pay within terms, contact customer finance to determine cause for non-payment and correct.
  • Provides assistance to project managers on other duties that may affect accounts receivable.
  • Assist in the set-up of account information in business system, linking the pricing matrix, ordering equipment, devising personnel/shift workflow logistics, identifying processes and conducting gap analysis with customer.
  • Receive data files from customer and work under the supervision of the project leader to ensure all items are identified and cross referenced.
  • Participate in the physical inventory at customer facilities by organizing stock, affixing bar code labels (if required) and counting inventory.
  • Participate in post physical inventory process by helping to reconcile variances with the customer's file.
  • Keeps Director of Credit & Collections informed on all AR matters.
Minimum Qualifications:
  • Education requirement: Accredited College degree, equivalent on the job training, or any other relevant experience.
  • Work Environment & Physical Demands:
    • Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions of this position.
    • This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
    • Long periods of time working on a computer and performing repetitive key-boarding activities.
    • Occasional evening and weekend work may be required as job duties demand and may include little to no advanced notice.

About the Company

M

Macpower Digital Assets Edge Private Limited

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