The Accounts Receivable Representative is responsible for providing financial, administrative and clerical services in order to ensure the effective handling of all billing and collection functions, and to maximize the application of cash receipts through the adherence to established protocol and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Resolves collections by examining customer payment plans, payment history, credit line, and contacting customers to obtain past due balances
- Posts customer payments by recording cash, checks, credit card and EFT transactions
- Verifies validity of account discrepancies by obtaining and investigating information from sales and customers
- Protects company by keeping information confidential
- Sets up new accounts and verifies references from credit applications
- Assists customers in resolving issues related to invoices and statements
- Prepares and distributes invoices according to established procedure
- Processes credit memos and adjustments, as needed
- Maintains and updates customer files with issued invoices
- Ensures accuracy of billings in comparison to established sales agreements
- Serves as backup to the Supervisor of Accounts Receivable as needed
- Performs month end duties as required
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- High school diploma or equivalent required; advanced coursework and/or degree in business or accounting preferred
- Two to three years of accounts receivable or related experience
- Proficient in Excel and Microsoft Office
SUPERVISORY RESPONSIBILITIES
- This position has no supervisory responsibilities.
PHYSICAL DEMANDS - the physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position works indoors in a temperature controlled environment. It requires frequent sitting; and occasional walking, stooping and bending. It infrequently requires the ability to lift a maximum of 20 lbs.
MENTAL DEMANDS
- Must have good math skills
- Must pay close attention to detail and be highly organized
- This position has a predictable work schedule
- This position has frequent deadlines
- This position works closely with others and requires good communication and interpersonal skills.
WORKING CONDITIONS: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This position is in an office environment with adequate lighting and low noise levels.
- This position is full time which consists of a standard work week of 40 hours. Overtime may be occasionally required based upon staffing levels and/or workload.
Benefits at Thomas Scientific
Thomas Scientific offers a competitive benefits package for full-time associates, including:
- Health, Dental & Vision - Coverage through Cigna, Guardian, and VSP, effective your first full month, with FSA/HSA options available.
- Financial Security - Company-paid life and AD&D insurance, voluntary short-term disability, and 401(k) with employer match.
- Time Off - Accrued PTO, 11 paid holidays (including your birthday), paid parental leave, and additional paid leave for life events.
- Professional Development - Up to $3,000 annually in tuition assistance.
- Additional Perks - Employee Assistance Program, wellness programming, legal and identity protection services, and a $1,000 employee referral bonus.
Full benefits details are provided during the hiring process.
Equal Employment Opportunity Statement
Thomas Scientific, LLC is an equal opportunity employer. We do not discriminate against any employee or applicant on the basis of race, color, religion, sex, age, national origin, disability, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment.