Accounts Receivable Specialist

Location: South Bend, Indiana
Work Arrangement: Fully Onsite
Compensation: $25–$30 per hour

Position Overview

We are seeking a highly detail-oriented and relationship-focused Accounts Receivable Specialist to join our team in South Bend, Indiana. This individual will be responsible for managing the accounts receivable process, maintaining strong vendor and customer relationships, monitoring outstanding balances, and providing accurate aging reports.

The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to proactively identify and resolve account discrepancies while maintaining positive business relationships.

Key Responsibilities

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• Manage daily Accounts Receivable activities, including invoicing, cash application, collections, and account maintenance.

  
  
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• Prepare and maintain accurate AR aging reports and monitor outstanding balances.

  
  
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• Research and resolve discrepancies, short payments, credits, and account issues.

  
  
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• Develop and maintain strong vendor and customer relationships through professional and timely communication.

  
  
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• Communicate with customers and vendors regarding invoices, payments, account balances, and discrepancies.

  
  
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• Follow up on outstanding invoices and assist with collection activities as needed.

  
  
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• Reconcile customer/vendor accounts and ensure balances are accurate.

  
  
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• Maintain accurate documentation and records related to AR activity.

  
  
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• Assist with month-end close, reconciliations, and financial reporting.

  
  
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• Partner with internal departments to resolve billing and payment issues.

  
  
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• Identify trends in aging balances and proactively communicate potential collection concerns.

  
  
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• Assist with improving AR processes, procedures, and reporting.

  
  
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Qualifications

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• Previous Accounts Receivable or accounting experience required.

  
  
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• Strong understanding of AR processes, account reconciliation, invoicing, and collections.

  
  
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• Experience preparing and analyzing aging reports.

  
  
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• Excellent verbal and written communication skills.

  
  
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• Strong customer and vendor relationship management skills.

  
  
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• Extremely detail-oriented with a high level of accuracy.

  
  
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• Strong organizational and time-management abilities.

  
  
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• Ability to research discrepancies and follow issues through to resolution.

  
  
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• Self-motivated and dependable with a strong work ethic.

  
  
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• Ability to work independently while also collaborating effectively with internal teams.

  
  
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• Strong Excel and accounting system experience preferred.

  
  
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Ideal Candidate

The ideal candidate is a diligent, highly organized accounting professional who takes ownership of the AR process. You should be comfortable communicating with vendors and customers, managing outstanding balances, analyzing aging reports, and resolving issues before they become larger problems.

This is an excellent opportunity for someone who combines strong accounting skills with exceptional communication and relationship-building abilities.


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