Exciting Opportunity for an Accounts Receivable Specialist Urgently Hiring!
Job Title: Accounts Receivable Specialist
Pay: Based on experience and level (AR I, AR II, or AR III)
Hours: Full-Time, Monday - Friday
Start Date: ASAP
Looking for a career that allows you to put your accounting and organizational skills to work? Join a growing team as an Accounts Receivable Specialist and play an important role in maintaining accurate customer accounts, billing, collections, and financial records.
As an Accounts Receivable Specialist, youll provide financial, administrative, and clerical support while ensuring customer accounts, invoices, payments, and records are accurate and up to date. This position is perfect for someone who is highly organized, detail-oriented, and comfortable working with customers and financial information.
What Youll Do
As an Accounts Receivable Specialist, you will be responsible for:
Preparing, reviewing, and processing customer invoices and supporting documentation
Verifying pricing, purchase orders, quantities, and customer billing requirements for accuracy
Sending invoices and required documentation to customers through email, portals, mail, and other methods
Posting cash receipts, checks, ACH payments, credit card payments, deposits, discounts, and credits
Reconciling customer accounts and researching payment discrepancies, including short payments, overpayments, and unapplied cash
Working with Accounts Payable to ensure Accounts Receivable activity and month-end balances are accurate
Communicating professionally with customers regarding invoices, payments, account balances, credits, and billing questions
Reviewing aging reports, sending statements, and following up on overdue payments
Processing and reviewing customer credit applications and assisting with credit decisions
Resolving billing concerns, disputed invoices, and account discrepancies with customers and internal departments
Preparing quarterly, year-end, financial, operational, and quality reports as needed
Maintaining organized electronic records of invoices and supporting documentation
Assisting with company deposits and authorized customer credit card transactions when needed
Maintaining confidentiality and following company, safety, quality, and financial procedures
What Youll Bring
The ideal candidate for this role will have:
Previous experience in Accounts Receivable, billing, collections, bookkeeping, accounting, or related financial work
An associate degree or equivalent experience
Understanding of basic accounting principles, account reconciliation, collections, and credit practices
Experience using spreadsheets and accounting software, such as QuickBooks
Proficiency in Microsoft Office, especially Excel and Outlook
Strong attention to detail and the ability to accurately manage financial information
Excellent organizational and time-management skills
Strong written and verbal communication skills
Customer service, problem-solving, and collection/negotiation skills
Ability to prioritize multiple deadlines and follow issues through to resolution
Ability to handle confidential customer and financial information appropriately
Accounts Receivable Career Levels
AR I: Supports Accounts Receivable responsibilities under supervision while developing proficiency in billing, cash posting, collections, reporting, and company systems.
AR II: Independently handles billing, collections, cash application, reconciliation, customer communication, and reporting.
AR III: Highly skilled Accounts Receivable professional who handles complex billing and collection matters, supports reporting and process improvements, and serves as a trainer and resource for the team.
Why Join Us?
Full-time, stable employment
Opportunities for growth and advancement through AR I, AR II, and AR III levels
Hands-on experience in billing, accounting, collections, reconciliation, and financial reporting
Supportive team environment
Opportunity to work with a company that values accuracy, quality, confidentiality, and professional growth
Physical Requirements
This position involves prolonged periods of sitting and working with standard office equipment, including computers, phones, printers, calculators, scanners, and filing systems. Occasional walking, bending, reaching, and lifting of up to 510 pounds may be required.
Additional Requirements
Candidates must successfully complete a reference check, background screening, and fit-for-duty physical.
Ready to Take the Next Step?
If youre organized, detail-oriented, and ready to build your career in accounting and Accounts Receivable, apply today or contact our recruiting team to learn more!