Accounts Receivable Specialist [CS57]

TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column O: $21.76/hourly

• Benefits

Laramie County School District 1

Job Description

Job Title: Accounts Receivable

Revised Date: June 2020

Department: Finance

FLSA Status: Non-exempt

Work Year: 12 months

Salary Schedule: TSS-260 Day

SUMMARY: The job of Secretary/Audit Specialist - Accounts Receivable is done for the purpose/s of performing a variety of accounting and financial activities including processing of approved claims and vendor accounts and generating reports; maintaining statistical data; and ensuring compliance with financial policies and procedures. Receives and applies to appropriate accounts/budgets all money coming into the district, audits and reconciles accounts, compiles, and prepares financial reporting for multiple purposes, and provides direction and support to all district bookkeeping staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Tasks Descriptions

Frequency

% of

Time

1.

Provides financial reporting, reconciling, and management support to Nutrition Services department. This includes creating all financial reports, both monthly and on an as needed basis. researching and preparing for auditors, answering questions from staff as well as parents, assisting with software systems maintenance/troubleshooting. Serves as backup for Nutrition Services bookkeeper. Initiates purchase requests and monitors/reconciles their separate inventory system and payments for their inventory items.

D

15%

2.

Prepares a wide variety of financial and statistical reports (e.g. monthly School Board Treasurer reports, board agendas, legal notices, quarterly sales tax reports, billings for copiers, mail and graphic usage, annual reports and annual budget reports for appropriate state and federal reporting, etc.) for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.

M

15%

3.

Processes a variety of documents, materials, funds, and receipts (e.g. General Fund, Special Revenue Fund, Capital Project Fund, Major Maintenance, Special Building funds, daily deposits, etc.) for the purpose of completing transactions and disseminating information to appropriate parties.

D

10%

4.

Monitors and acts upon banking activity. This includes approval of positive pays, review of debit exceptions on bank accounts, creating stop pays, distribution and/or posting of NSF or returned items, ordering checks and supplies, notifying school bookkeepers of issues with their banking activity.

D

10%

5.

Provides support and direction to district bookkeepers and secretaries. This includes acting as liaison between them and bank; helping them understand budgets and expense accounts, proper use of funds, and how to read reports. Helps with reconciliation problems, researching activity in accounting and/or banking systems, and other pertinent questions that arise.

D

10%

6.

Research discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and adhering to procedures prior to processing for action

D

5%

7.

Reconciles cash receipts and disbursements to computer reports and bank statements (e.g. general fund and payroll accounts, etc.) for the purpose of ensuring that local, state, and federal guidelines are followed as well as standard accounting practices.

W

5%

8.

Creates/reviews then posts accounts receivable invoices for various departments in the district, activities, miscellaneous administrative billings, and credits to accounts receivable customer accounts. This also includes answering phone calls from customers, researching history, reporting status of accounts, etc. Posts journal entries. This includes allocating expenses from various departments/budgets to others, correcting items posted in error, recording movement of funds between bank accounts, reviewing and approving/posting enterprise fund journal entries for inventory receipts, etc.

D

10%

Job Tasks Descriptions

Frequency

% of

Time

9. Monitors claims/benefit information/account balances and related activity for the purpose of ensuring that allocations are complete and accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.

D

5%

10. Attends meeting as assigned for the purpose of conveying and/or gathering information required to perform functions

D

3%

11. Designs report options, database queries, documents, chart/graph templates, reports, notices for the purpose of responding to requests for specific data and developing new reports.

W

5%

12. Assists auditors for the purpose of providing required information.

A

2%

13. Performs other duties as assigned

Ongoing

5%

TOTAL =

100%

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma, or equivalent, required
• Specialized courses in accounting, bookkeeping, finance, business management, and basic computer skills, required
• 2-4 years' experience in bookkeeping, finance, accounting, or related field
• Experience in inventory systems management, preferred, but not required

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:

• Advanced oral and written communication skills
• Advanced analytical skills required; ability to review and interpret technical information and draw conclusions
• Bookkeeping, accounting, and math skills
• Adapts easily to changing work standards
• Critical thinking and problem-solving skills
• Attention to detail
• Ability to schedule meetings, activities, or trainings as they relate to the job
• Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
• Ability to maintain confidentiality in all aspects of the job
• Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
• Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers and peripherals
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
• Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
• Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE

Reports to:

Director of Finance

POSITION TITLE

# of EMPLOYEES

Direct reports:

This position has no direct reports

• Uses managerial skills to teach and trail other staff members, such as bookkeepers and department budget officers

BUDGET AND/OR RESOURCE RESPONSIBILITY:

• Makes recommendations that effect the allocation of resources; tracks and audits budget once it has been adopted, participates in data collection and organization of budget materials; may initiate requisitions.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.