Accounts Receivable Specialist

Position Summary

• Title: Accounts Receivable Specialist
• Department: Controller - Director of Finance - President
• Classification: Full-time; salaried; non-exempt
• Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m., plus some scheduled evening/weekend events with required attendance.

Overview

The Receivables Specialist is responsible for overseeing day-to-day student billing (tuition, fees, discounts, etc.) and communicating billing information to parents and internal parties.  This position is also responsible for collecting, tracking, and documenting all physical check and cash receipts, communicating receipt to internal parties, and recording receipt of payment to the appropriate systems. 

Mission

Prayer, Study, Community, Preaching – this is Dominican education at St. Pius X High School. Inspired by Veritas, young men and women embrace academic excellence and integrity, celebrate the community's diverse gifts and heritage, and embody social justice and service.

Responsibilities

• Maintain and monitor BB Tuition Management and integration with Enrollment Management
• Maintain and update all tuition and fee changes within BB Tuition Management, utilizing system upload functionality for large volume updates
• Assist parents with any tuition/billing questions and BB Tuition Management system issues
• Document and track parent communications
• Review and analyze student receivable balances and send outstanding collection notices on regular schedule
• Work with SPX families receiving the state voucher funding (TEFA) to understand the timing of their distributions, their requirements to direct funds to SPX, and their options for funding of non-tuition items with voucher dollars
• Coordinate with Athletics department and Booster Club to prepare and collect gate and concessions cash banks
• Log cash and check receipts into the deposit log, scan check receipts, and file properly in electronic folder; add receipt of payment to related systems, as appropriate
• Communicate with other internal departments when necessary, including Admissions and Advancement
• All employees who work in the Business Office cover each other at times, so employee may be called upon to perform other departmental duties as needed

Qualifications and Experience

• Commitment to embrace the Catholic Mission and Dominican Charism of St. Pius X High School
• Bachelor’s degree required
• Previous experience with collection software preferred but not required
• Proficiency in Microsoft Word and Excel required
• Excellent written and verbal communications skills
• Strong interpersonal skills, with an emphasis on the ability to communicate effectively with students, parents, and colleagues, regarding sensitive and confidential subject matters
• A well-organized, detailed-oriented mindset with a high level of integrity and efficiency of operation
• Completion of Safe Haven training