Accounts Receivable Specialist I

Title: Accounts Receivable Specialist I
Location: Nicholasville KY 40356
Duration: 6 months

Description:
Monday to Friday 8am to 5pm

Interviews Required
Must be fully cleared to start

Top Requirements
1. Excel
2. Strong Organizational Skills
3. Relevant accounts receivable/payable

Position Summary
The Accounts Receivable (AR) Coordinator supports the Nicholasville plant finance team by managing customer invoicing, accounts receivable activities, and production-related billing while also providing daily support for plant cost accounting functions. Reporting to the Senior Finance Manager, this early-career role works collaboratively with plant leadership and cross-functional partners to help ensure timely, accurate invoicing based on production output, timely collection of receivables, reconciliation of customer accounts, daily production reconciliation, and assistance with inventory, and paper board inventory and invoicing.  The position also assists with internal controls, policies, and procedures and provides exposure to the financial processes that support a global manufacturing organization.

Key Responsibilities

• Generate and process customer invoices based on production, shipments and contractual pricing agreements.
• Assist with daily review of manufacturing jobs in the plant ERP system; research cost variances and complete accurate, timely job-cost corrections.
• Verify production and shipping data to ensure accurate customer billing.
• Maintain customer account records and resolve billing discrepancies.
• Provide cross-functional backup support for accounts payable, including invoice reviews, payment validation, customer and purchase order receipt inquiries, and account reconciliations, to help ensure accurate financial reporting and strong internal controls.
• Process customer deductions, credits, and adjustments as required.
• Collaborate with sales, customer service, and operations teams to resolve invoice disputes as needed.
• Review daily job cost production reports and validate quantities produced, variances reported and job status.
• Assist with daily, weekly, and monthly reconciliation of production and shipment data.
• Identify opportunities to improve billing accuracy, collection processes and reporting efficiency.
• Assist with preparation of management reports and assist with financial statement analysis.
• Support compliance with internal controls, accounting policies, and established procedures.
• Collaborate effectively with plant personnel and business partners to resolve financial and data-quality issues.
• Work well in a dynamic environment under tight deadlines.
• Perform other duties as assigned.

Qualifications

• High School diploma or GED minimally required.
• Associate or Bachelor's degree in accounting, finance, or a related field, or working towards degree is preferred.
• One to two years of relevant accounts receivable/payable, or accounting experience also preferred.
• Proficiency in Microsoft Excel.
• Ability to analyze information, identify discrepancies, and maintain accurate financial data.
• Strong organizational skills, attention to detail, and ability to meet deadlines.
• Clear written and verbal communication skills, with the ability to work effectively across all levels of the organization.
• Ability to read, interpret, and prepare detailed instructions, correspondence, and business documents.
• Office environment with regular interactions with plant operations personnel, including occasional plant floor visits may be required.