10-key (Tenkey) Numeric Keypad, Accounting, Accounts Receivable, Accounts Receivable Management, Accounts Receivable Processing, Administrative Skills, Analysis Skills, Billing, Billing Records, Calculators, Catering Services, Communication Skills, Computer Software, Copying Machines, Credit and Collections, Detail Oriented, Establish Priorities, Fax Machines, Finance, Hospitality and Tourism, Hotel Industry, Microsoft Excel, Microsoft Word, Office Equipment, Organizational Skills, Past Due Accounts, Problem Solving Skills, Reconciliation, Time Management, Transaction Processing/Management
The Accounts Receivable Specialist ensures the accurate and timely processing of receivable transactions. This role involves maintaining group and wholesaler accounts, and managing collections.
Salary Range $19/hour-$21/hour
Responsibilities:
ESSENTIAL FUNCTIONS
- Verify the accuracy of billing records and resolve discrepancies promptly
- Prepare detailed invoice billing for Group/Catering events
- Prepare, issue, and track invoices to customers for advance deposits
- Record incoming payments and allocate them to the correct accounts
- Perform regular account(s) reconciliations to ensure accuracy in customer accounts
- Maintain the A/R Aging Summary report
- Update the Commission, Rebate and Attrition Log
- Communicate approved accounts that are owed refunds to the Accounting Manager
- Follow-up with customers on overdue accounts
SUPPORTIVE FUNCTIONS
- Assist Accounting Manager(s) with reconciling the daily cash drops in Profit Sword and Agilisys
- Assist Accounting Manager(s) with Bank Audits.
- Assist Accounting Manager(s) with reconciling the daily banquet checks and post needed adjustments.
- Attend BEO meetings and Resume Meetings
- Assist office in any other administrative duties as needed.
Qualifications:
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
- Ability to effectively deal with guest and team member concerns in a friendly and positive manner and listening to the nature of the concern, demonstrating empathy with the customer and providing positive and proactive solutions.
- Office machines: Operate calculator/10-key by touch, copier, fax, telephone
- Ability to access and accurately input information into a computer using various computer software programs (Excel and Word).
- Maintain an open line of communication between guests, team members and management.
- General knowledge of accounting operations, including accounts receivables procedures
- Strong analytical and problem-solving skills
- Excellent organizational and prioritization skills, attention to detail, and problem-solving skills.
EXPERIENCE
Must have Finance and Accounts Receivables experience. Experience in the hotel or hospitality industry is preferred.
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Tommy Bahama Miramonte Resort & Spa