Kingspan Light + Air is an award-winning innovator of daylighting and ventilation solutions for high-performance building envelopes, offering a wide range of high-quality solutions, including translucent daylighting systems, skylights, smoke, and natural ventilation products.
To help us continue to grow our business, we're searching for an AR Specialist who will manage customer receipts, collections, generate debtor statements, file lien paperwork, and build customer relations to ensure we reduce aging debt for a healthy cash flow. This role also includes several monthly and adhoc reporting request related to aged debtors, historical sales by customer, credit management, and dispute resolution.
Benefits include a full-time salary, medical/dental/vision insurance with HSA plan, retirement plan with 6% company match, 13 days of Paid Time Off plus 10 paid company holidays, and upward advancement potential.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Receipts and Collections:
- Receive/apply daily payments via the bank for wires, ach, checks, or credit cards.
- Ensure statements and invoices are issued timely
- Actively contact customers via calls, emails, etc. for past due invoice(s)
- Issue preliminary lien paperwork for qualifying orders & ensure documentation is acquired for such filing.
- File uncollectible debt with third-party collection agency
- Follow up on credit notes issued or RMAs to ensure finalized at month-end
- Build close relationship with Sales and Customer service to ensure debt is collected and all parties are informed of the customer's status.
Credit Management:
- Generate credit limit packet for customers applying for payment terms
- Timely submission of Credit limit reports for approval to corporate
- Communicate established terms to customer service and customer
- Closely manage Cash On Delivery (COD) customers for any payment defaults
- Review orders scheduled to ship for any prepaid customers and follow up with Customer service on non-payments.
- Manage order releases from finance dept - ensure Customer in good standing for order release. (all payments or documents acquired at time of shipment)
Reporting:
- Monthly aging report including debtor status and follow- up notes
- Annual credit limit report - prepared for local & corporate approval
- Adhoc reporting on customers sales history, aging, payment trends, credit changes, etc. relevant to at hand request.
- Gather, manage, and analyze data related to order status to ensure no delays to shipment. Provide KPI reports that drive decision-making and improve finance/cash flow efficiency.
KNOWLEDGE, SKILLS, AND ABILITIES:
- High school diploma or equivalent; Associate degree or higher preferred.
- Minimum 5+ years' experience in Accounts Receivables management, or a related field is preferred.
- Strong organizational and multitasking abilities.
- Proficiency in Finance software (e.g., Avante) and integrated ERP systems (Epicor, Infor, Avante, Syspro, Quickbooks, or similar).
- Microsoft Office proficient (Outlook, Excel, Word, Teams, etc).
- Excellent communication skills and team focused. Ability to communicate effectively with all levels of management, both written and verbal.
- Ability to analyze data and generate reports.
- Attention to detail and accuracy.
- High degree of accuracy and attention to detail along with proven analytical problem-solving skills.
- Organized with time management discipline.
- Ability to set priorities, investigate discrepancies and recommend solutions.
- Team player who will actively contribute to the finance team in order to complete tasks, meet goals and manage projects.
- Ability to stand, sit, or walk for extended periods as needed.
At Kingspan, we believe our employees are our greatest resource. Therefore, we offer a competitive salary, benefits, and vacation package for all full-time permanent positions. Kingspan is proud to be an equal opportunity workplace and is an affirmative action employer.
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