Accounts Receivable Specialist

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  • CFS is partnering with a non profit healthcare organization to find an Accounts Receivable Specialist to join their team on a contractual basis
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  This mission driven organization fosters a supportive, collaborative work environment where employees are valued, respected, and encouraged to grow. The team prides themselves on being united by a shared commitment to excellence, teamwork, and making a meaningful impact through the work we do every day.
  
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• Reports to the Director of Finance
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Job Duties of the Accounts Receivable Specialist:

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• Oversee all billing, accounts receivable, and payment reconciliation activities to ensure accurate, timely revenue recognition and collection
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• Generate and submit accurate invoices and claims for all services rendered
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• Manage billing and claims submissions through DDA systems (including CIMS and LTSS), the DORS portal, and other applicable funding sources
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• Monitor and reconcile payments using CIMS, LTSS, QuickBooks, and related systems; investigate and resolve denied, unpaid, underpaid, or overpaid claims and track outstanding receivables
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• Prepare and review aging reports, reconciliation reports, and other accounts receivable analyses to support revenue collection efforts
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• Ensure all required service documentation, including authorizations, progress notes, attendance records, and goal tracking, is complete, accurate, and submitted on time to support billing and prevent claim denials
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• Collaborate with Program Directors and Managers to resolve documentation, billing, and authorization issues that impact claim submission and reimbursement
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• Track and bill one-time services, self-directed services, grants, donations, and other receivables as applicable
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• Review Representative Payee accounts for accuracy and record related expenses in QuickBooks
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• Monitor waiver status, support timely waiver renewals, and work with program teams to resolve eligibility issues and minimize revenue loss
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• Review Divvy transactions and account allocations to ensure completeness, accuracy, and appropriate follow-up on missing information
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• Identify, communicate, and help resolve recurring compliance, documentation, process, and system issues that affect billing, reconciliation, and revenue collection
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• Assist with internal and external audits, including DDA, OHCQ, Liberty, and financial audits
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• Maintain compliance with GAAP, HIPAA, funding partner requirements, and internal quality standards by ensuring all billing activity is supported by complete and accurate documentation and safeguarding client and financial information
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Qualifications for the Accounts Receivable Specialist:

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• DDA billing, AR, and Medicare experience
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• Experience using QuickBooks and/or CIMS/LTSS
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• Strong Microsoft Excel skills (formulas, data manipulation, reporting)
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• Must be able to pass a background check
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