The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate customer account records, and ensuring timely collection of outstanding balances. This role supports the financial health of the organization by processing invoices, monitoring aging accounts, resolving billing discrepancies, and working closely with customers and internal teams to ensure accurate and timely payment.
Temporary Position – 3-month contract
In office
Essential Duties and Responsibilities
- Generate, review, and distribute customer invoices in accordance with company policies and billing schedules.
- Record and apply customer payments accurately, including checks, ACH, wire transfers, and credit card transactions.
- Monitor accounts receivable aging reports and follow up on past?due balances through calls, emails, and written correspondence.
- Investigate and resolve billing discrepancies, short payments, and customer disputes in a timely manner.
- Maintain accurate customer account records and ensure proper documentation is retained.
- Process credit memos, refunds, and account adjustments as needed.
- Reconcile accounts receivable subledger to the general ledger and assist with month?end close activities.
- Collaborate with sales, customer service, and accounting teams to resolve account issues and improve collection processes.
- Prepare reports related to receivables, collections, and cash flow for management review.
- Maintain compliance with internal controls, accounting standards, and company policies.
- Perform other accounting or administrative duties as assigned.
Qualifications
- Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- 2+ years of accounts receivable, billing, or general accounting experience.
- Strong understanding of basic accounting principles and accounts receivable processes.
- Proficiency with accounting software and ERP systems; experience with Excel required.
- Ability to work with confidential financial information with accuracy and integrity.
- Strong organizational, time management, and problem?solving skills.
- Effective written and verbal communication skills with internal teams and external customers.
If you feel you meet the above qualifications, please apply for immediate consideration.
EverStaff offers employees Medical, Dental, Vision, Accident, Life, Disability and Cancer insurance coverage.
All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).