Accounts Receivable Specialist

Accounts Receivable & Collections

• Manage commercial accounts receivable portfolio, including monitoring outstanding balances and executing collection activities
• Evaluate customer creditworthiness and establish appropriate credit limits and terms based on financial data and payment history
• Review customer account performance to support ongoing credit decisions, including shipment approvals

Invoicing & Cash Application

• Prepare and process all customer invoicing, including sales orders, returns (RMAs), and credit memos
• Accurately apply incoming cash receipts to customer invoices in a timely manner
• Enter invoices and credits into the accounting system and ensure proper documentation
• Submit invoices through customer portals and monitor payment status

Compliance, Tax & Documentation

• Prepare and file sales tax returns across multiple states in compliance with applicable regulations
• Ensure adherence to Sarbanes-Oxley (SOX) requirements and internal controls
• Provide required documentation, including manufacturing affidavits and licensing, to support customs clearance
• Generate ad hoc and recurring reports as requested

Month-End Close & Financial Support

• Perform month-end accounts receivable close activities, including journal entries, account reconciliations, and accruals (e.g., commissions, shipping and receiving audits)
• Conduct periodic invoice reviews to ensure accuracy and compliance with company policies
• Support internal and external audit processes by responding to inquiries and providing documentation as needed

Cross-Functional Collaboration

• Partner with customer service and internal departments to resolve account discrepancies, establish tax setups, and manage credit terms

Administrative Duties

• Administer and reconcile petty cash in accordance with company policies

• Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
• 3+ years of accounts receivable or general accounting experience
• Strong understanding of credit and collections processes
• Knowledge of sales tax regulations and multi-state compliance preferred
• Experience with ERP/accounting systems and customer billing portals
• Proficiency in Microsoft Excel and general computer applications
• Strong attention to detail, organizational skills, and ability to meet deadlines
• Industry experience working near the defense sector or something close to it and the related portals they use

• Commercial A/R collections
• Credit decisions, both initial based on credit reports, and at time of shipment based on customer performance
• Reviewing invoice samples throughout the month for correctness
• Sales tax returns for approx. 8 states
• Light journal entry and account reconciliation preparation for A/R related accounts as part of month-end routine
• Interacting with customer service reps regarding customer accounts, sales tax setup, credit terms, etc.
• Navigating customer portals for invoice submittals and payment status