Accounting & Financial Administration: Accounts Receivable Specialist Wanted in Tumwater!
Are you a detail-driven accounting and billing professional with solid experience managing invoices, reconciling payments, and supporting smooth administrative operations?
American Workforce Group has partnered with a premier property restoration, disaster mitigation, and rebuild contractor in
Tumwater, WA to hire an organized, dependable
Accounts Receivable Specialist. Working directly alongside the Office Manager, you will oversee day-to-day AR operations, generate customer billing and change orders, process multi-channel payments, reconcile accounts, and maintain accurate claim files across enterprise software including SAGE, ALBI, and OCS. If you bring strong bookkeeping precision, customer-service communication skills, and software adaptability, let's connect!
Description for Accounts Receivable Specialist:
- Create, audit, and distribute detailed customer invoices, contracts, change orders, and billing adjustments.
- Process and accurately apply incoming payments across multiple payment channels (credit cards, ACH transfers, and checks).
- Proactively manage aging accounts receivable, conduct professional follow-ups on past-due balances, and support polite collections efforts.
- Upload, verify, and organize project billing files, insurance claim paperwork, and audit documentation within SAGE, ALBI, OCS, and Excel spreadsheets.
- Prepare and submit final job reports and required carrier documentation to expedite claim payouts.
- Serve as the primary contact for client billing questions; communicate clearly with homeowners, project managers, insurance adjusters, and third-party partners.
- Reconcile daily payment deposits and bank records to maintain audit-ready ledger accuracy.
- Assist the Office Manager with month-end financial closing, basic accounts payable (AP) support, and general administrative tasks.
- Greet occasional office visitors, receive walk-in payments, and collaborate via Slack, Microsoft Teams, and email.
Details for Accounts Receivable Specialist:
- Pay Rate: $25.00 $27.00 / hour (DOE open to a higher starting rate for candidates bringing advanced industry or software expertise).
- Schedule: Monday Friday (Company is highly flexible and open to a 4-day workweek for the right candidate!).
- Shift Hours: Full-Time daytime hours (Specific daily start/end times TBD based on schedule structure).
- Location: Tumwater, WA office facility.
- Role Scope: Accounts receivable, customer billing support, reconciliation, and administrative office operations reporting to the Office Manager.
- Position Type: Temporary / Maternity Leave Fill.
Requirements for Accounts Receivable Specialist:
- Accounting Background: Proven prior experience in accounts receivable, job costing, commercial billing, bookkeeping, or general accounting.
- Software Knowledge: Hands-on experience with SAGE accounting software is strongly preferred; familiarity with restoration management platforms (ALBI, OCS) or similar ERP systems is a strong PLUS.
- Tech Savvy: Solid proficiency with Microsoft Office (specifically Excel data entry and tracking), Slack, and Microsoft Teams.
- Exceptional communication skills, professional phone etiquette, and comfort discussing billing adjustments and payment balances with customers.
- High attention to numerical accuracy, ledger reconciliation, and file organization.
- Education & Compliance: High School Diploma or GED equivalent; valid Driver's License with a clean, insurable driving abstract.
- Exceptional history of daily attendance, prompt punctuality, and professional workplace accountability.
Benefits Include:
- Competitive compensation starting at $25.00$27.00/hr DOE (with upward flexibility for seasoned specialists).
- Schedule flexibility, including potential for a coveted 4-day workweek!
- Professional, collaborative office environment with modern restoration and project management tools.
- Washington State Paid Sick Leave tracking.
- AWG SERVICES ARE ALWAYS 100% FREE TO JOB SEEKERS!
To apply:Email your accounting resume directly for review: piercejobs@americanworkforcegroup.com
Call our recruiting office today: (253) 650-8800
Office Hours: Monday Friday | 8:00 AM 5:00 PM
American Workforce Group is an equal opportunity employer, dedicated to a policy of nondiscrimination in employment on any basis protected by law.
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