Accounts Receivable Specialist

Job Overview
We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing incoming payments, maintaining accurate financial records, ensuring compliance with accounting standards, and maintaining necessary credit underwriting. This role requires proficiency in various accounting software and a strong understanding of financial concepts. The Accounts Receivable Clerk will play a crucial role in supporting the financial health of our organization.

Responsibilities

• Process and record incoming payments accurately and timely.
• Perform account reconciliations to ensure all transactions are accounted for.
• Maintain and update customer accounts, ensuring data integrity.
• Prepare and send out cost statements and follow up on outstanding payments.
• Research and apply customer credit and terms
• Assist in the preparation of financial reports as needed.
• Ensure compliance with GAAP, SOX, and other relevant accounting standards.
• Utilize accounting software such as QuickBooks, Sage, or PeopleSoft for data entry and reporting. (Experience with SmartSheets is a plus.)
• Provide timely and excellent customer service by addressing client inquiries regarding billing and payment issues.
• Answer departmental phone calls.
• Conduct analysis of accounts receivable aging reports to identify trends or issues.

Skills

• Strong knowledge of accounting principles.
• Proficiency in accounting software such as QuickBooks, Quicken, Sage, or PeopleSoft.
• Experience with SmartSheets is a plus.
• Excellent data entry skills with a focus on accuracy (10 key typing).
• Experience with sales tax in multiple states and jurisdictions.
• Strong analytical skills for account analysis and reconciliation tasks.
• Effective negotiation skills for managing collections and resolving disputes.
• Ability to work collaboratively within a team while also being self-motivated.
• Outstanding organizational skills for both physical and electronic files.
• Exceptional attention to detail with strong organizational skills.
• Proficient in Microsoft Office Suite (Excel, Word) for reporting purposes.
• Strong phone etiquette and customer service skills to handle client communications effectively.

Experience

• High school diploma or equivalent required, Associates degree preferred.
• 10 years of experience. Combination of education and experience along with exemplary communications skills will be considered.
• Prior experience in a manufacturing setting preferred.

This position offers an opportunity to contribute significantly to our financial operations while developing your skills within a supportive environment. If you are passionate about accounting and eager to grow your career in this field, we encourage you to apply.

Job Type: Part-time

Benefits:

• Flexible schedule
• Paid time off
• Parental leave
• Referral program

Work Location: In person