Accounts Receivable Specialist

• 30+ Years of Expertise: We’ve earned a reputation for exceptional quality, precision, and dependability over three decades of service.
• Cutting-Edge Technology: We utilize advanced tools like Trimble, Leica, and 3D laser scanners to ensure the highest standard of work.
• Opportunities for Advancement: We invest in your career growth through ongoing training and certification programs.
• Collaborative Team Culture: Our work environment promotes teamwork, where everyone contributes to achieving collective success.
• Comprehensive Benefits: Enjoy medical, dental, and vision coverage, 401(k) matching, paid time off, and holiday breaks.
• Diverse Work Experience: No two days are alike, with a mix of both field and office-based projects to keep your work dynamic and engaging.
• Company Perks: Benefit from team lunches, weekly breakfast, holiday celebrations, and a fun, collaborative culture.
• Supportive Work Environment: Your contributions are valued, and we prioritize your career development and growth.

• Perform daily follow-up on outstanding invoices, delinquent accounts, and upcoming due balances
• Communicate professionally with clients regarding invoice status, payment timing, account discrepancies, and payment commitments
• Make outbound collection calls and send collection-related email communications
• Maintain detailed collection activity, payment commitments, and follow-up schedules to ensure timely resolution of outstanding balances
• Monitor AR aging reports and identify collection priorities and payment risks
• Work closely with Billing, Accounting, Contracts, and Project Managers to resolve invoice disputes, support project-based billing activities, and manage receivables across multiple entities and business lines
• Process and apply customer payments accurately
• Assist with account reconciliations, client statement reviews, and open issue tracking
• Escalate unresolved collection issues when appropriate
• Support preparation of AR reports, dashboards, and collection updates for management
• Help maintain organized billing documentation and supporting records
• Support ongoing AR process improvements and departmental initiatives
• Other duties as assigned

• 1–3 years of Accounts Receivable, Billing, Collections, or related accounting experience preferred
• Business-to-business (B2B) collections experience strongly preferred
• Experience in a professional services, engineering, construction, legal, or project-based billing environment is a plus
• Strong communication, customer service, and follow-up skills
• Ability to multitask and manage competing priorities in a fast-paced environment
• Strong organizational skills with high attention to detail and accuracy
• Comfortable working independently while collaborating across departments
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience with ERP/accounting systems required; Deltek, NetSuite, or similar ERP experience preferred
• Experience working within a multi-entity organization is a plus
• Associate degree or higher in Accounting, Finance, Business, or related field is a plus

• Self-motivated with a strong sense of urgency and accountability
• Persistent and professional in collections follow-up
• Confident communicator comfortable interacting with clients and internal project teams
• Team-oriented with a positive attitude
• Adaptable and willing to learn new systems and processes
• High degree of professionalism, discretion, and trustworthiness

• Pay Range: $29- $33 an hour
• Benefits: Health, dental, and vision insurance, life insurance, 401(k) match, paid time off, and more

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