Accounts Receivables Administrator

• Own the full accounts receivable cycle end-to-end: invoice generation, billing accuracy, payment tracking, cash application, and account reconciliation.
• Perform daily billing for service contracts, work orders, and multiple active projects and update the billing tracker for all the projects.
• Conduct proactive outbound collections calls and written follow-ups on overdue accounts — must be comfortable being assertive and persistent while maintaining a professional and respectful tone.
• Process and apply incoming payments accurately in Spectrum; reconcile discrepancies between payments received and invoices issued.
• Prepare and distribute customer invoices in a timely manner; coordinate with project managers and operations to ensure billing reflects completed work and contractual terms.
• Maintain up-to-date aging reports; provide regular status updates to management on outstanding balances, collection activity, and cash flow projections.
• Investigate and resolve billing disputes, short payments, and customer deductions in a timely and professional manner.
• Assist with month-end close activities including AR reconciliation, aging analysis, and reporting to the finance team.
• Maintain organized records of all customer accounts, invoices, payments, and collection correspondence in Spectrum and supporting systems.

• Minimum 2–3 years of hands-on accounts receivable experience, with a strong emphasis on billing, collections, and cash applications.
• Experience with Spectrum construction accounting software is highly preferred; candidates with strong AR fundamentals and a willingness to learn Spectrum will be considered.
• Proficiency in Microsoft Excel required (pivot tables, VLOOKUP, aging report management).
• Proven track record of successful collections — must be comfortable making outbound calls and following up persistently and professionally to resolve balances.
• Strong interpersonal skills; a collaborative team player with a positive attitude and the ability to build rapport with clients and colleagues alike.
• High attention to detail with the ability to manage a large volume of accounts accurately and efficiently.
• Construction or project-based industry experience is helpful but not required — solid AR and collections experience is the priority.
• Associate's or Bachelor's degree in Accounting, Finance, or Business preferred; equivalent work experience will be considered.

• This is a full-time, on-site position — 5 days per week in Millstone, NJ. Remote or hybrid arrangements are not available for this role.
• Must be authorized to work in the United States.
• Must consent to a pre-employment background check and drug screen.
• Reliable transportation required to commute to Millstone, NJ daily.

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