Accounts Receivables Clerk

Accounts Receivable Clerk

Location: Evansville

Department: Finance and Accounting

Reports To: Accounts Receivable Manager

Position Summary

Lewis Bakeries is seeking a detail-oriented and organized Accounts Receivable Clerk to support daily accounts receivable operations. This position plays a critical role in ensuring accurate customer invoicing, cash application, account reconciliation, deduction management, and customer account maintenance.

The Accounts Receivable Clerk will work closely with internal departments and customers to resolve payment discrepancies, maintain accurate records, and support the Company's overall cash flow objectives. This role will also assist with ERP transactions and reporting within the SAGE X3 environment.

Key Responsibilities

Accounts Receivable Administration

• Process and maintain customer invoices, credits, and account adjustments accurately and timely.
• Apply customer payments and reconcile cash receipts to customer accounts.
• Assist with account reconciliations and resolution of outstanding balances.
• Monitor customer accounts and follow up on overdue invoices as directed.
• Research and resolve customer payment discrepancies, deductions, and short pays.
• Maintain accurate customer account records and supporting documentation.

Credit Memo Processing

• Prepare and process approved credit memos.
• Verify supporting documentation and ensure compliance with company procedures.
• Coordinate with Sales and Customer Service to resolve customer claims and deductions.

ERP & Reporting Support

• Enter and maintain customer information within SAGE X3.
• Generate routine AR reports and assist with account analysis.
• Support data integrity efforts and process improvement initiatives.
• Assist with month-end close activities and reporting requirements.

Customer Service & Collaboration

• Serve as a professional point of contact for customer payment inquiries.
• Work closely with Sales, Customer Service, Transportation, and Accounting teams to resolve account issues.
• Provide timely follow-up and maintain positive customer relationships.