Job Title: Activity Coordinator Assistant
FLSA Classification: Hourly/Non-Exempt
Reports To: Center Director or Program Manager
Position Summary:
The Program Activity Coordinator assists in coordinating the Center’s programs and daily activities. The position is also integral to the management team and provides direct supervision of staff, including drivers. In addition to assisting with direct care during the hours of operation, the Program Coordinator is responsible for overseeing transportation.
Qualifications:
• One year of management or supervisory experience preferred or demonstrated ability to lead and supervise others
• Desire to work with seniors, other adults with special needs, and their families
• Current valid in-state driver’s license*
• At least 25 years of age if responsible for transportation functions
• All additional qualifications required to be a driver in the State
• Previous experience in developing and/or leading activities for seniors or other adults with disabilities
• Satisfactory references, drug screen, criminal background check, and sanction check
Responsibilities:
I) Internal and External Sales Process
Participates in the internal sales process as directed by the Center Director (CD)
Interacts effectively with members and caregivers to promote customer satisfaction
Generating business outside of the center facility
II) Activities
Develops an understanding of the importance of the role of activities in maintaining a level of member satisfaction and preventing premature discharge
Develops a monthly activities calendar, including organizing and managing field trips
Obtain all supplies necessary for the implementation of the calendar and those supplies
are obtained within the established budget
Identifies a minimum of three activity levels or groups within the center and ensures that the members are assigned to the appropriate levels
Ensures that the programming offers activities appropriate for each group level
Ensures that members are engaged in activities from arrival to departure
Page – B - 20 |
Prepares daily assignments for the activity program
Coordinates special guests/interest groups and field trips
Leads groups throughout the day
Monitor the floor daily to ensure that all members are actively engaged in appropriate activities
Works with the Medical Program Manager and Case Manager to assist clients’ needs, including doctors’ appointments
Creates a monthly newsletter
Ensures daily morning greetings and afternoon “Good Byes.”
Creates satisfactory surveys and discusses them with clients. Follow up with the appropriate department regarding any complaints.
Educates clients about daily hygiene
Any other tasks related to this position.
III) Transportation
Assists the Transportation Manager in implementing the transportation program in compliance with
Provides daily oversight and supervision of transportation personnel
Creates a daily absentee list and reports to the Transportation Manager at the appropriate time
IV) Operations – The Program Coordinator is included in the daily member-to-staff ratio
Assists with lunch and post-lunch activities
Participates in the ongoing care planning process for each member
Performs all other duties as assigned by the CD
Page – B - 21 |
V) Qualifications as required by specific states: (check all that apply)
State required Defensive Driving Program
Valid Public and /or Chauffeur’s License
Department of Transportation Physical Card for a physician
Drug Test
Alcohol Test
Certified in cardiopulmonary resuscitation (CPR) and basic first aid
Completed a Public Passenger Assistance Course within 90 days of hire
VI) Compliance
Abides by the standards identified in Buena Vida ADHC’s Compliance Plan, HIPAA
Plan and Keys to Success.
Additional Qualifications:
To perform this job successfully, an individual must fulfill each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language and Communications Skills:
Advanced interpersonal and communication skills to secure cooperation, interpret policies, exchange information, and provide professional judgments in continuous contact with management personnel, colleague managers, and other employees; contacts with medical staff, and representatives of outside agencies or groups, clients, families, vendors, and public. Works with a range of adult clients of various ages with multiple types of health care needs—ability to listen attentively and speak clearly and distinctly in receiving and responding to inquiries.
Certificates, Licenses, Registrations:
Training and certification in First Aid and CPR within the first three (3) months of employment and recertification as required. Annually, each employee must have a PPD test or be determined to be free of symptoms of tuberculosis if there was a previous positive PPD.
Buena Vida ADHC is an Equal Opportunity Employer