Adjunct Project Manager

• Title: Adjunct Project Manager

Primary Function: Support Project Managers and Technical Services Operations Leadership

Department: Industrial Inspections (INI)

Direct Report: Director of Operations (Indirect Project Managers)

Location: Houston, TX.

Key Responsibilities

• Assist Project Managers in the acquisition and segregation of project Key Performance Indicators (KPI's), development of client summaries and data collation/collection.
• Review of reports and client invoices for errors, backup documents, and completeness, reject and request update as necessary.
• Create internal and external job assignments through a web-based project management system. Including data entry and maintenance of company databases and records.
• Coordinate meetings, conference call and associated calendar.
• Assist in the sourcing of inspection personnel for assignments as required by PM.
• With support from Project Manager and Technical Services management, drive the commercial transition between Business Development, Technical Services and Accounting to successfully kick-off new projects and jobs by reviewing contractual obligations ensuring commercial terms and billing requirements are clear and known to all parties.
• Liaise with intra-company departments to support company initiatives, training and field inspector needs.
• Assist Project Managers to coordinate inspectors travel plans, and track expense reporting.
• Ensure key operational, planning and technical documents are accurate and updated frequently; documents include but are not limited to: project calendars, client project execution plans, and shared drive or SharePoint management.
• Contribute to the bid to cash process by timely securing field timesheets, and interacting with Project Manager and Accounting department to verify accuracy of invoicing reports and assisting in closing billing disputes. Maintain technical services' assigned areas of Customer Summary Forms.
• Maintain and accurately update personnel data for active field staff.
• Order supplies for office and field staff
• Assist field staff with timesheet and reporting requirements
• Stockroom inventory management, sourcing, and shipment of equipment/supplies.
• Perform the functions of the Project Manager in their absence.
• Other tasks and special projects as required by Director of Operations

Qualifications

Experience, Skills, and Education Requirements:

• College degree desired (Bachelor or Associate).
• Experience with managing and leading people.
• Strong interpersonal skills.
• Exceptional oral and written communication skills.
• Proficiency with Microsoft Office.
• Proficiency with Microsoft Excel Pivot Tables and Formulas.
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