Admin 2 Senior Warehouse Administrator
Location Romeoville IL | Department Warehouse Operations | Job Type Full-time | Pay 24.00
About the Role
Your Impact The Admin 2 role is a critical and multifaceted administrative position responsible for coordinating complex warehouse logistics managing data integrity and providing essential support to both Operations and Talent Management HR teams. You will be key in maintaining efficient operational flow managing transport documentation resolving systemic issues and actively supporting the employee experience ensuring compliance and accurate reporting across all departments.
Why Join Our Team
Your Perks & Growth Competitive Pay The listed pay raterange is just the start with potential for OT shift differential and material handler premiums.
Comprehensive Benefits Potential for medical dental vision 401 k match and paid time off based on role type.
Safety First Culture We are relentlessly focused on a safe work environment for all employees.
Growth Opportunities We value data-driven decisions and promote from within offering clear paths for career advancement in operations team leadership and management.
What Youll Do
Core Responsibilities This role combines advanced administrative duties across three core areas
I. Logistics Coordination & Yard Management Gate in and out all incoming truckload LTL shuttle and outgoing shipments including all returns shipments. Physically check in and out all trailers enteringexiting the yard logging trailer status and details e.g. trailer number seal number. Plan and communicate trailer movements within the yard to switchers dock managers and transportation planners. Complete daily yard checks and reconcile them with yard inventory records. Schedule appointments for all incoming and outgoing shipments. Arrive andor dispatch loads into warehouse transportation and yard management systems. Close out trailers in a timely manner to meet cut times MUB.
II. Data Integrity Auditing & Issue Resolution Perform extensive data entry into various business systems complete tickets and conduct audits. Gather data to compile productivity and operational reports for warehouse management auditing them for content and accuracy. Run regular reports such as aging reports and unavailable inventory reports. Manage vendor contacts including verifying ETAs and appointments and resolving any communication errors. Escalate issues to appropriate internal communication channels e.g. Slack and keep the Inbound team updated on any time discrepancies. Answer tickets for inbound and outbound operations and initiate tickets for units staged in exception areas.
III. HR & General Administrative Support Maintain a close working relationship with Talent Management HR providing support as directed. Assist with timekeeping activities including enteringadjusting data and schedules creating and auditing reports and managing points systems. Assist with new hire onboarding activities including creating packets performing data entry and supporting new hire orientation. Manage safety logs and reports and actively participate on the safety committee. Assist with planning and executing employee engagement and wellness activities. Provide general office support including filing creating purchase orders POs ordering supplies and managing mail.
What Youll Need
Minimum Requirements
Technology & Data Skills Excellent MS Office skills particularly Outlook and Excel including logic data functions pivot tables macros and VBA. Ability to learn new systems quickly. Previous experience with ticketing systems is preferred.
Communication & Reasoning Excellent communication skills and the ability to communicate clearly in English verbal and written. Ability to read analyze and interpret complex documents in English. Demonstrated ability to multitask prioritize tasks frequently and provide a high level of detail.
Experience Preferred High School diploma or equivalent. Previous experience within a warehouse logistics distribution or related environment. Previous involvement with event planning is a plus.
Work Environment Ability to work in both an office and a warehouse environment. Occasional flexibility is required during peak seasons early mornings evenings or weekends to support engagement across all shifts.
Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals including individuals with disabilities. As part of this commitment Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process please let us know by completing our Accomodations for Applicants form.
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About Wayfair Inc. Wayfair is one of the worlds largest online destinations for the home. Whether you work in our global headquarters in Boston or in our warehouses or offices throughout the world were reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving we are confident that Wayfair will be home to the most rewarding work of your career. If youre looking for rapid growth constant learning and dynamic challenges then youll find that amazing career opportunities are knocking.
No matter who you are Wayfair is a place you can call home. Were a community of innovators risk-takers and trailblazers who celebrate our differences and know that our unique perspectives make us stronger smarter and well-positioned for success. We value and rely on the collective voices of our employees customers community and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice every perspective matters. Thats why were proud to be an equal opportunity employer. We do not discriminate on the basis of race color ethnicity ancestry religion sex national origin sexual orientation age citizenship status marital status disability gender identity gender expression veteran status genetic information or any other legally protected characteristic.
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