Health Advocates Network is currently seeking an
Administrative Assistant to work at a facility in
Buffalo, NY.Pay Rate: $18 / hour
Details- M-F, 8 hour shift (37.5 hours worked)
General Duties:
The successful candidate will assist with administrative functions related to the Division of State EMS.
These will include:
scanning/photocopying and organizing electronic and paper files
organizing incoming communications and files
performing data entry tasks and analyses of data in Division computer systems and databases
Issue stickers for compliance verification for Affirmation of Compliance for Agency
Recertification
Clinical Laboratory Improvement Amendments (CLIA) waiver verifications
EMS Licensure tracking and coordinating agency renewals, and data management. Send agency
renewal notifications to all NYS EMS agencies. Ensure that all required paperwork is completed.
managing communications deadlines and organize materials for review
running reports in multiple different systems as needed
Minimum qualifications:
high school diploma (or equivalent)
excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel
the ability to work independently
the ability to work on a team and handle multiple, shifting priorities
good organizational skills
comfort with speaking on the phone
familiarity working in electronic databases
should be dependable, highly motivated, detail-oriented, and comfortable working
autonomously and comfortable working in a fast-paced environment with senior leadership of
the Bureau.
should be able to multitask and be flexible in moving from assignment to assignment as
deadlines and priorities change rapidly.
Preferred qualifications:
familiarity with and knowledge of the EMS system in NYS
prior experience working in a New York State Department of Health environment
performing administrative support responsibilities such as maintaining various tracking and
database systems
preparing a variety of correspondence, reports and other written material
answering phones concerning policy or procedure and directing them to appropriate staff
setting up and coordinating meetings for senior staff
receiving and processing mail and fax documents
managing electronic communications - Scanning, faxing and photocopying
data entry and maintaining paper and electronic filing systems
knowledge of advanced reporting such as Tableau or other similar platforms
Benefits:-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at
(800) 928-5561 and ask to speak with
Robert Monday-Friday (08:30 AM - 05:00 PM PST).