Admin Assistant

Admin Assistant

Location: Birmingham, Alabama (Hybrid)
Employment Type: Contract

Role Overview

An administrative support specialist is sought to provide administrative and operational support to a team of approximately 20 professionals. This position supports team members engaged in regulatory, policy, and customer-facing work, and partners with senior leadership and an executive administrator. The role involves administrative tasks, calendar management, and light analytical work using Microsoft Excel.

Key Responsibilities

• Provide calendar management for multiple team members.
• Coordinate and manage domestic travel arrangements, including flights, hotels, and ground transportation.
• Register leaders for conferences and external events.
• Enter and track time in internal systems and assist with expense reporting.
• Support legal and third-party billing review processes using Excel.
• Assist with tracking, reviewing, and allocating costs across business entities.
• Help maintain repeatable processes for recurring billing and reporting activities.
• Work with a senior executive administrator for training and backup coverage.

• Experience supporting teams that travel frequently.
• Prior exposure to billing, invoicing, or cost tracking processes.
• Experience working in a large, enterprise environment.
• Ability to work autonomously and manage recurring processes.

• Hybrid schedule: four days onsite, one remote day per week.
• Office-based role with regular in-person collaboration.
• Team-oriented environment.