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Admin Assistant / EA

The Judge Group

San Francisco, CA

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Communication Systems, Customer Support/Service, Entrepreneurship, Executive Assistant Skills , Medicine, Microsoft Office, Operations, Operations Management, Organizational Skills, Patient Care, Patient Confidentiality, Patient Follow-up, Presentation/Verbal Skills, Problem Solving Skills, Systems Maintenance, Time Management, Vendor/Supplier Management, Writing Skills
LOCATION
San Francisco, CA
POSTED
Today
Administrative Assistant / Executive Assistant

Private Concierge Medical Practice | Primary Support to World-Renowned Physician

About the Role

We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world-renowned physician leading an elite concierge medical practice. This environment is fast-paced, complex, and service-driven, supporting a clientele with exceptional expectations for discretion, responsiveness, and professionalism.

This role requires someone who excels in ambiguity, anticipates needs proactively, and operates with exceptional emotional intelligence. You will work closely with a visionary, high-performing physician with a deep commitment to patient care. For the right candidate, this position offers significant professional growth and long-term career value.

Responsibilities

Executive & Physician Support
  • Serve as the primary administrative partner to the Physician, managing daily operations and priorities
  • Oversee a highly dynamic calendar, including medical appointments, travel, personal commitments, and urgent client needs
  • Anticipate preferences, identify patterns, and resolve issues independently
  • Maintain strict confidentiality across all patient, client, and business matters
Practice & Client Operations
  • Coordinate patient scheduling, follow-ups, and concierge-level requests with urgency and discretion
  • Collaborate with internal and external partners, including medical specialists, personal staff, family offices, and vendors
  • Maintain organized systems for records, communications, and workflows
Office & Practice Management
  • Oversee daily administrative operations to ensure seamless practice function
  • Manage vendors, supplies, and special projects
  • Identify inefficiencies and implement improvements proactively
  • Handle sensitive matters with maturity, discretion, and emotional intelligence
Qualifications
  • 5+ years of experience as an Executive Assistant, Personal Assistant, or senior administrative professional
  • Experience supporting a physician, executive, entrepreneur, or high-profile individual preferred
  • Background in concierge medicine, private practice, luxury services, or UHNW environments strongly preferred
  • Exceptional organizational, time-management, and problem-solving skills
  • Strong written and verbal communication abilities
  • High proficiency with scheduling tools, email platforms, and Microsoft Office or equivalent
  • Demonstrated integrity and absolute discretion

About the Company

T

The Judge Group

The Judge Group Inc., is a leading professional services firm specializing in talent, technology, and learning solutions. We consult, staff, train, and solve. Through our work we make people and organizations better. Our services are successfully delivered through a network of more than 30 offices across the United States, Canada, and India.

The Judge Group is proud to partner with the best and brightest companies in business today, including over 60 of the Fortune 100. We serve organizations in financial services, healthcare, life sciences, insurance, government (including aerospace and defense), manufacturing, and technology and telecommunications. If you would like to learn more about The Judge Group visit www.judge.com or call toll free (800) 360-4474.

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Computer/IT Services
FOUNDED
1970
WEBSITE
https://www.judge.com

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