Administrative Skills, Banking Services, Calendar Management, Communication Skills, Corporate Policies, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Financial Services, French Language, Global Financial Markets, Interpersonal Skills, Leadership, Logistics, Maintain Compliance, Microsoft Office, Multicultural, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Records Management, Reimbursement, Schedule Development, Team Player, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Willing to Travel
We are seeking a highly organized, discreet, and proactive Personal Assistant to support the Chicago Branch within a fast-paced international firm. The ideal candidate will manage complex schedules, coordinate international communications, and handle confidential information with professionalismand accuracy across multiple time zones and cultures.
Client Details
This client is a leading global financial institution headquartered in Europe, operating as one of the largest banking groups by assets worldwide. It has a strong international footprint, serving clients across North America, Europe, Asia-Pacific, and emerging markets.
Description
Executive Support:
Provide high-level administrative and personal support to a team of 15-19 employees.
Manage complex calendars across multiple time zones.
Coordinate domestic and international travel arrangements (flights, visas, hotels, itineraries).
Prepare meeting agendas, presentations, reports, and briefing documents.
Act as a key point of contact between executives and internal/external.
Communication & Coordination
Handle professional correspondence (emails, calls, letters)
Liaise with global teams, clients, and partners
Coordinate meetings, video conferences, and events
Screen calls and manage priorities efficiently
Administrative & Operational Tasks
Maintain accurate records, files, and confidential documents
Process expenses and invoices as required
Ensure compliance with company policies
Profile
- 7-10+ years of experience as a Personal or Executive Assistant, supporting senior leadership or C-level executives
- Proven ability to manage complex, multi-time-zone calendars and prioritize competing demands effectively
- Strong background coordinating international travel, including flights, visas, and detailed itineraries
- Experience supporting large teams (15+ employees) in fast-paced, high-pressure environments
- Excellent communication skills; confident liaising with global stakeholders, clients, and executives
- Highly professional in handling confidential information with discretion and integrity
- Skilled in preparing presentations, reports, meeting agendas, and briefing materials
- Strong gatekeeping ability-able to screen calls, manage priorities, and protect executive time
- Detail-oriented with experience managing records, expenses, and administrative processes
- Thrives under pressure with the ability to multitask and adapt quickly
- Tech-savvy with proficiency in MS Office and communication tools
- Experience working in international or multicultural environments
- Familiar with visa processes and global travel logistics
- Flexible and responsive, comfortable supporting across global time zones
- Proactive, solutions-oriented, and highly reliable
- Strong organizational and time-management skills with exceptional attention to detail
- Professional, polished, and personable with strong interpersonal skills
- Cultural awareness and adaptability in a global setting
- French language skills a plus
Job Offer- Opportunity to join a prestigious, global financial services firm with strong international exposure
- Gain experience supporting a high-performing, multicultural team in a fast-paced environment
- Highly visible role with direct interaction with senior leadership and global stakeholders
- Dynamic, hands-on position offering variety across executive support, coordination, and operations
- Collaborative and professional office environment based in Chicago
- Exposure to international business operations and cross-border coordination
MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.M
Michael Page International
Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world.
Our business was established in Canada in 2005 when we opened our Toronto office. Our role is to work with employers and job seekers to facilitate a successful match. This can range from advising a global company on a candidate sourcing strategy to helping a job seeker find their dream job.
In Canada, we focus on recruiting for the following areas:
Banking and financial services
Digital and e-commerce
Engineering and manufacturing
Finance and accounting
Human resources
Information technology
Marketing
Oil and gas
Procurement and supply chain
Property and construction
Sales
An Established Brand
The Group has established a leading presence in many of the key markets for professional recruitment around the world and has positioned itself in certain other markets, which offer the opportunity for future growth. Within its current largest markets, Michael Page has also built a regional presence, including in the UK, France and Australia. Consequently, the Michael Page brand is among the most widely recognized brands in the professional recruitment industry.
A Market Leader
The role of a recruitment consultancy is to act as an intermediary, identifying and sourcing suitably qualified candidates on behalf of its clients. Candidates are recruited either for permanent or contract positions (typically for a fixed term) or on a temporary basis. Within the overall recruitment industry, the market for professional recruitment services is a specialist sector which has developed more recently. Michael Page is widely recognized as leading the development of this market around the world.
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https://www.michaelpage.ca/