Admin Assistant - MTCSG

Overview:

Mt. Carmel Stabilization Group is a leader in soil stabilization and ground improvement services, specializing in lime, cement, and other soil treatment solutions that create strong, reliable foundations for infrastructure and construction projects. Our team is committed to delivering high-quality work while maintaining efficient operations and strong organizational systems that support our field and office teams.

We are seeking a reliable and organized Administrative Assistant to support daily office operations and assist leadership and staff with administrative tasks that help keep projects and business operations running smoothly.

Responsibilities:

The Administrative Assistant is responsible for providing general administrative and clerical support to company leadership and staff. This role helps maintain organization across the office by managing documentation, assisting with communication, and supporting various administrative processes related to company operations.

This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced work environment.

Key Responsibilities

Administrative Support

• Provide general administrative support to company leadership and office staff
• Answer and direct incoming phone calls and emails
• Assist with scheduling meetings, appointments, and company events
• Maintain organized filing systems for company records and documentation
• Prepare and distribute internal communications and documents as needed

Office Coordination

• Assist with maintaining office supplies and ordering materials when needed
• Help organize company records, reports, and project documentation
• Assist with data entry and document management
• Coordinate office logistics and general office organization

Operational Support

• Assist with preparing reports, spreadsheets, and documents
• Support accounting, payroll, and billing teams with administrative tasks when needed
• Help maintain employee records and documentation
• Assist leadership with special projects or administrative requests

Communication & Coordination

• Serve as a point of contact for internal and external communications
• Coordinate with office staff and field personnel as needed
• Maintain professionalism and confidentiality in handling company information

Qualifications:

• High school diploma required; associate’s degree or business-related education preferred
• Previous administrative or office support experience preferred
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and professionalism
• Strong attention to detail and problem-solving abilities

 

Physical Requirements

• Ability to work at a computer for extended periods
• Ability to manage documentation and office materials
• Ability to perform standard office-related tasks

 

Work Environment

This position primarily works in an office environment supporting company leadership and staff. The Administrative Assistant plays an important role in maintaining an organized and efficient workplace that supports both office and field operations.

People Promise:

Our People Promise

Our commitment to Our People is key to the success of our business.  We respect the differences between us, and we leverage those differences to create an environment where all employees feel welcome and fairly treated.  We seek the best solutions possible by attracting and engaging a diverse workforce where all perspectives are sought out and valued.

Mt. Carmel Stabilization Group is an equal employment opportunity employer committed to providing equal opportunity for both applicants and employees. Mt. Carmel Stabilization Group prohibits unlawful discrimination or harassment of employees and applicants based on race, creed, color, national origin, sex, age (40+), religion, disability, marital status, sexual orientation, genetic information, citizenship status, veteran status, or any other legally protected characteristic, all employment decisions, including but not limited to recruitment, hiring, compensation, training, apprenticeship, promotion, demotion, transfer, lay-off and termination, and all other terms and conditions of employment. Mt. Carmel Stabilization Group's practices and policies are administered under applicable federal, state, and local laws.