Accounting, Administrative Procedures, Administrative Skills, American Sign Language, Audio Data Formats, Audiovisual, Budgeting, Communication Skills, Data Analysis, Documentation, Financial Management, Leadership, Mandarin Chinese Language, Manufacturing/Industrial Processes, Multilingual, Office Management, Operational Audit, Operational Support, Operations Processes, Payroll Administration, People Management, Policy Development, Problem Solving Skills, Procedure Development, Public Administration, Record Keeping, Reporting Skills, Telephone Skills, Vietnamese Language, Visual Communication, Word Processing, Workflow Analysis, Writing Skills
Administrative Assistant
Location: Oakland, CA
Schedule: 8-hour workday with every other Friday off
Position Summary
This role supports department operations by relieving leadership of routine administrative tasks, analyzing data, preparing reports, and maintaining confidential records within a public-sector environment.
Responsibilities
- Provide day-to-day administrative and clerical support to executive or management staff
- Receive, greet, and screen visitors and incoming phone calls; route inquiries appropriately
- Conduct special studies and prepare administrative, analytical, and operational reports
- Draft, type, and compose correspondence, reports, and procedural documentation
- Communicate information related to established programs, policies, and procedures
- Assist department leadership with administrative problem-solving and procedural matters
- Analyze programs, workflows, and operating procedures; support the implementation of new processes
- Independently review and analyze data and prepare supporting materials and recommendations
- Assist with budget preparation and administrative tracking activities
- Monitor attendance records and support payroll-related processes, including industrial claims
- Maintain confidential, operational, and administrative files in compliance with record-retention standards
Qualifications
- High school diploma and completion of general education from an accredited college or university
- Minimum of 2 years of professional experience providing administrative support to management or executive staff, including data analysis and report preparation
- Equivalent combinations of education, training, and experience may be considered
- Bilingual skills in American Sign Language (ASL), Spanish, Mandarin, Cantonese, or Vietnamese are desirable
- Public administration principles and practices, including basic personnel and fiscal management
- Office management methods and fundamental accounting practices
- Administrative procedures, survey techniques, and research methodologies
- Analyze organizational and operational issues and apply sound judgment
- Work independently with minimal supervision
- Communicate effectively in both written and verbal formats, including audio/visual communication where applicable
- Type a minimum of 55 words per minute (word-processing experience strongly preferred)
- Handle sensitive and confidential information with discretion and professionalism
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply
Ref: US_EN_27_814427_3125156