Admin Assistant

Job Title: Admin Assistant
Location: Ridgefield, CT
Schedule: M-F normal business hours
Contractor Work Model: Hybrid (3 days/wk on-site)
Compensation: $26.65/hr
Type: 2-year contract, Potential for extension or conversion to permanent

Responsibilities

• Support administrative operations for a large cross-functional Human Pharma team
• Create and manage purchase orders using SAP and Ariba systems
• Track invoices and identify discrepancies or anomalies requiring follow-up
• Process and route documents through DocuSign workflows
• Prepare, maintain, and organize reports, spreadsheets, and filing systems
• Submit and reconcile expense reports using Concur
• Coordinate travel arrangements, including flight and hotel bookings
• Maintain accurate administrative records and documentation
• Assist with general operational support for marketing, training, and sales support teams
• Collaborate with administrative staff to manage high-volume support requests and deadlines

• Bachelor’s degree required
• 2–5 years of administrative, operations, or business support experience
• Experience using Ariba for purchase order creation and processing
• Experience with DocuSign document workflows and approvals
• Experience tracking invoices and supporting SAP-based financial or procurement processes
• Strong attention to detail and ability to identify discrepancies or reporting anomalies
• Experience preparing and filing expense reports
• Experience coordinating travel arrangements, including flights and hotels
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Word
• Strong organizational and multitasking skills in a fast-paced environment
• Ability to manage confidential information with professionalism and accuracy

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #558-Scientific