ADMIN ASSISTANT- WATER

Admin Assistant- Water

The City of Lake Worth Beach invites qualified individuals to apply for the position of Admin Assistant- Water. This is a Full-Time, Non-Exempt position based on a 40-hour work week with an hourly pay range of $21.8942- $27.3677. This position is part of the PublicEmployees Union (PEU) collective bargaining agreement and the individual in this position will work out of the Water Treatment Plant at 301 College Street, Lake Worth Beach, FL 33460.

In addition, this position offers:

• Vacation and Sick Leave Accruals
• 13 Paid Holidays
• 3 Floating Holidays
• City of Lake Worth Beach Medical Benefits that include Life Insurance, Dental and Vision coverage
• Retirement Plan

Job Summary:

Performs a variety of routine and complex clerical, secretarial and administrative work for the City of Lake Worth Beach (City). Work involves keeping official records, providing administrative support to department employees, and assisting in the administration of the standard operating policies and procedures of the department.

Work is performed under general supervision with moderate latitude in the use of initiative. Position relies on experience to determine the best approach by using and interpreting policies and procedures.

Essential Functions:

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform related work as required.

• Answers phones, routes callers, and provides information as required; refers calls to appropriate department/employees as needed
• Coordinates travel arrangements for assigned employees pertaining to meetings, trainings, and conferences; processes all travel expense reports accordingly
• Reconciles and processes requisitions and departmental purchase and work order requests
• Sorts, opens, and/or distributes incoming and outgoing mail for employees; inputs and updates information into designated manual and/or electronic correspondence logs
• Composes, types, and edits a variety of correspondence, reports, memoranda, and other material ensuring accuracy
• Scans and uploads correspondence, documents, etc. to the electronic filing system; follows up on any items requiring a response
• Maintains inventories and orders office supplies and materials; maintains departmental employee records
• Processes various applications for services; uploads to electronic filing system; monitors application status to ensure deadlines are met
• Updates existing or sets up new filing systems either electronically or manually
• Maintains and schedules calendar reservations for conference rooms
• Attends committee and employee meetings as assigned
• May serve as a liaison between departments or agencies
• The examples of essential functions as listed in this classification specification are not necessarily descriptive of any one position in the class. The omission of an essential function of work does not preclude management from assigning duties not listed herein if such functions are a logical assignment in relation to the position.

Supervision:

• None

Minimum Qualifications:

High school diploma or GED; with specialized course work in general office practices such as typing, filing, basis accounting; supplemented by two (2) or more years of clerical experience; or an equivalent combination of education, certification, training, and/or experience.

Certifications: Florida Notary Public Certification preferred

Knowledge, Skills, and Abilities:

• Knowledge of clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Knowledge of public sector administration software and payroll software
• Skill in the use of Microsoft Office products (Word, Outlook, Teams, and Excel) and applicable department and organization specific software and to learn and become proficient in the use of other specialized software as may be required
• Skill in using mathematics to solve problems
• Ability to clearly communicate and understand information in English, both orally and in writing
• Ability to follow oral and written instructions
• Ability to read, update, and maintain various records and files in numerical, alphabetical or chronological sequence
• Ability to review, compile, and organize forms, documents, and related records for efficient processing and ready retrieval
• Ability to establish and maintain effective working relationships with those contacted in the course of work regardless of race, religion, age, sex, disability, political affiliation, sexual orientation, and diverse cultural and linguistic backgrounds
• Ability to regularly attend work and arrive punctually for designated work schedule

Physical Requirements:

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.

Environmental Requirements:

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.

Sensory Requirements:

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and in writing.

All full-time employees are considered critical in response to emergency situations and may be deemed essential as needed depending on the situation.

Employees in this position will be required to complete the FEMA Incident Command System (ICS) Certification Levels 100, 200, 700 and 800 within the first six months of employment. Certain positions may be required to attain additional ICS training as needed.

The job description does not constitute an employment agreement between the City of Lake Worth Beach and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Lake Worth Beach is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applicants for positions with the City of Lake Worth Beach should know and be aware of the following:

Applicants for employment who become candidates for available employment positions should note employment is contingent upon satisfactory completion of all reference checks and pre-employment physical satisfaction. Upon request, information on the nature and scope of an inquiry will be provided under FS 119.

Furthermore, some of the job classifications within the City of Lake Worth Beach workforce are covered by Collective Bargaining Agreements with a union. Consistent with Chapter 447 of the Florida Statutes, a bargaining unit employee has the right to join or not join the union. However, the Union is not obligated to represent a non-member.