Admin Asst - AP/Counselor (26-27)

Job Title: Admin Asst - AP/Counselor

Wage/Hour Status: NonExempt

Reports to: Assistant Principal

Pay Grade: PG 4

Dept./School: Assigned Campus

Date Revised: 7.12.23

Work Days: 205

SALARY / WORK DAYS:

Hourly pay range minimum is $17.05; pay based upon experience; will work 7.5 hours daily, normally work 205 days annually

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the assistant principal/school counseling team and professional staff. Maintain current and accurate confidential student records.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of general office procedures
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice with some direction
• Effective organizational, communication, and interpersonal skills

Experience:

• 3 years secretarial experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Provide general clerical support including word processing, data entry, filing, and file maintenance.
• Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
• Process changes and adjustments to student schedules and discipline records.
• Maintain complete and accurate student records including test scores and final grades on permanent records.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality of student records, discipline, parent concerns, and conversations.

Reception and Phones

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and appointments and maintain a calendar for the assistant principal/counselor team.
• Clear communication with staff, students, and parents to foster clarity, collaboration, and a positive environment.

Other

• Receive, distribute, and ensure security and confidentiality of testing materials.
• Maintain a college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
• Maintains confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

• None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.