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Admin Asst II

Iconma

Painted Post, NY

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JOB DETAILS
SALARY
$16.87–$19.87 Per Hour
SKILLS
Administrative Skills, Budgeting, Business Administration, Calendar Management, Communication Skills, Computer Skills, Computer Software, Customer Relations, Customer Support/Service, Detail Oriented, Establish Priorities, Event Management, Health Plan, Leadership, Logistics Management, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Onboarding, Order Supplies, Organizational Skills, Painting (Facilities and Maintenance), Peoplesoft, Plan Meetings, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Sales Management, Spreadsheets, Team Player, Time Management, Travel Planning, Vendor/Supplier Management, Writing Skills
LOCATION
Painted Post, NY
POSTED
1 day ago
Our Client, a Business Manufacturing and Supply company, is looking for an Admin Asst II for their Painted Post, NY location.
 
Responsibilities:
  • Serve as primary administrative support for designated staff and project teams.
  • Oversee day-to-day office operations, including supply management and resolution of administrative issues.
  • Provide administrative support, including calendar management, meeting coordination, onboarding assistance, and initiatives to enhance employee morale.
  • Organize director’s time (calendar and daily leadership needs).
  • Travel Arrangements (including shuttle, CONCUR, and American Express).
  • Plan and manage logistics for department events, meetings, and customer visits in collaboration with the SP Events team.
  • Onboard new hire actions, IT requests, e-tad facilitation, and space requirements for the Directorate.
  • Manage monthly ETADs by sending reminders, overseeing account management, and ensuring timely updates.
  • Maintain and order office supplies within the departmental budget considerations
  • Input PeopleSoft Purchase Orders
  • Serve department SPITS Coordinator
  • Work effectively with other admins within the department and division to provide optimum support. Provide back-up support when needed.
  • Prepare presentations, spreadsheets, graphs, and Power BI reports as requested using appropriate skills and software.
  • Update and maintain the SharePoint, and MS Teams sites.
  • Provide Department Archive Record Management (DARM) support to both directorates, assisting with audits, sharing expertise, and ensuring accurate recordkeeping.
  • Assist the managers with special projects or needs as requested.
 
Requirements:
  • AAS Degree in Business Administration.
  • Administrative experience with strong technical computer and software skills
  • 3+ years of related administrative experience, preferably in a corporate environment.
  • Previous experience with Corning systems and processes is a plus.
  • Organizational Skills: Highly organized with strong attention to detail and the ability to prioritize tasks effectively
  • Communication Skills: Excellent written and verbal communication skills; comfortable interacting with all levels of internal and external stakeholders.
  • Confidentiality: Exercise high discretion and integrity when handling sensitive or confidential information.
  • Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PeopleSoft, Concur, and other relevant systems.
  • Problem-Solving: Strong decision-making and problem-solving skills, with the ability to adapt to changing priorities and deadlines.
  • Customer Service: Professional, approachable, and customer-focused; proven ability to work collaboratively within a team and build relationships.
  • Self-Motivation: A self-starter who works productively and independently with minimal supervision.
 
Why Should You Apply?

About the Company

I

Iconma

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

  • Corporate Headquarters in Troy, Michigan; 20+ locations worldwide.
  • Certified Woman-Owned Business Enterprise (WBE); certified by Women’s Business Enterprise National Council, National Women Business Owners Corporation (NWBOC); and California Public Utilities Commission (CPUC).
  • Founded in 2000
  • 2000+ Employees

The company was founded on the principle that success is derived from delivering high quality service and resources in the most responsive, flexible, and innovative way. ICONMA invests in people and resources with a single goal: To provide our customers with the highest quality service in the most responsive manner. Through its network of offices, ICONMA provides the resources to help clients maintain their competitive advantage.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Management Consulting Services
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
FOUNDED
2000
WEBSITE
https://www.iconma.com/

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