Job Title: Administrative Coordinator
Location: Orlando, FL
Schedule: Hybrid (Onsite Tuesday-Thursday, remote Monday & Friday, business needs permitting)
Job Type: Contract
Expected hours per week: Full-time on-going contract, 40 hours per week
Pay Range: $24 per hour
About the Opportunity
We are seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership and staff. This role is ideal for a detail-oriented professional with experience in payroll administration, procurement, budgeting, invoice processing, and executive-level administrative support.
The successful candidate will serve as a key resource within the department, helping coordinate business operations, manage financial and administrative processes, and ensure organizational efficiency across multiple functions.
Responsibilities
- Coordinate the development and submission of commission agenda items, ensuring documentation meets quality and formatting standards
- Support payroll administration, including time entry, corrections, reimbursements, mileage tracking, and approval processing
- Process, review, and reconcile procurement card (P-Card) expenses and charges
- Verify, prepare, and approve vendor invoices through company systems
- Assist with departmental budgeting activities, financial reporting, and budget reconciliation efforts
- Create, review, and maintain administrative documents including meeting minutes, memos, expense reports, employee change notices, and requisitions
- Generate and process purchase requisitions for tools, materials, and departmental needs
- Support purchasing activities, contract renewals, RFPs, and bid proposal processes
- Schedule meetings, coordinate department events, and maintain calendars and contacts
- Maintain electronic and hard-copy records and departmental files
- Submit technology and access requests for equipment, software, onboarding, and security needs
- Monitor and maintain office supply inventories
- Provide training and guidance on administrative processes, procedures, and systems
- Serve as a backup for administrative and executive assistants as needed
Required Qualifications
- High School Diploma or GED
- Minimum of 5 years of experience in an administrative, executive support, office management, or business support role
- Experience supporting payroll, purchasing, procurement, budgeting, or financial administration activities
- Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
- Experience reviewing invoices, expense reports, and financial records
- Strong organizational, communication, and multitasking skills
- Ability to work independently while managing multiple priorities in a fast-paced environment
Preferred Qualifications
- Associate's degree from an accredited college or university
- Experience with enterprise financial or administrative systems
- Familiarity with:
- JD Edwards EnterpriseOne
- Chrome River
- Tungsten Network
- Documentum
- Experience supporting purchasing, procurement, or accounts payable functions
- Florida Public Notary License
What We're Looking For
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Experience coordinating complex administrative processes
- Ability to manage confidential information with professionalism
- Financial and business acumen to support department operations and leadership initiatives
- A proactive team player who can effectively support multiple stakeholders
This is an excellent opportunity for an experienced administrative professional looking to expand their involvement in payroll, procurement, budgeting, purchasing, and operational support within a collaborative team environment
#LI-AB1
#INDEPI