Admin Asst Sr Healthcare

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Assistant Chair for Faculty & Staff Development,

Administrative Support (20% effort)

• Calendaring and meeting coordination
• Correspondence
• Schedule Faculty exit interviews
• Reconciling expenses through Shared Services
• Coordinate bi-annual (winter/spring) Faculty Promotion Review meetings
• Coordinate, plan and facilitate Junior Faculty development activities, including but not limited to, faculty mentoring, and promotions (may also involve ordering, set-up and clean-up of catered lunches/refreshments)
• Facilitate Faculty recognition events/activities (ie. annual promotion recognitions)
• Special projects as assigned

Academic HR/Faculty Affairs Responsibilities (45% effort)

• Under guidance of the Path Academic HR Manager, and senior members of the team, will assist with the onboarding of annual incoming rotation of Clinical Instructors

• Under guidance of the Path Academic HR Manager, and senior members of the team, will assist with the off-boarding of current year Clinical Instructors (those not staying with advanced faculty appointments)

• Under guidance of the Path Academic HR Team, coordinate the onboarding activities of all new incoming faculty hires, including but not limited to:

• Facilitate/create the new faculty member?s department onboarding/first-day Itinerary

• Securing System access, including soft signatures

• Procurement of lab jackets, onboarding materials

• Facilitate access to Paging System

• Coordinating professional photos

• Enrollment in OFA Med School Orientation/Kick Start program

• Under the guidance of the Path Academic HR Team, coordinate the off-boarding activities for faculty at time of termination by initiating the appropriate Faculty off-boarding Notification Form and following the Academic HR Team?s formal Faculty Off-boarding Checklist

• Facilitate reimbursement of Faculty moving/relocation expenses through SSC

• Facilitate annual Faculty effort reporting follow-up as needed

• Facilitate process for supporting Faculty sponsored Visiting Observers

• Provide back-up coverage for Cornerstone inquiries, Re-appointments/Re-credentialing

Elements ~ Faculty CV Platform (30% effort)

Appointments

• Assist with creating CVs in word documents in Med School Format
• Following the appointment and onboarding, create the initial template for new faculty in Elements. Provide initial overview for updating in Elements and create a follow-up schedule for all new faculty (2 months, 6 months, 1st year, and every 6 months thereafter) to touch base and review CV progress.

Promotions

• Conduct initial review of ALL proposed promotion candidates in early spring and prepare CVs for outgoing Solicitation packages for May/June; work with ALL candidates throughout the promotion cycle up through package submission (October 1st) and any subsequent edits/revisions until all packages are forwarded to main campus.

Current Faculty

• Upon notification of faculty with upcoming 3-year track Dean reviews, do an overview of CVs in Elements prior to those meetings
• Act as the SME for all department faculty as needed
• Act as a resource for all department administrative support staff as needed

Other Duties as assigned by Academic HR Manager (5% effort)

Required Qualifications*

• A high school diploma or equivalent

• 4+ years of experience in an administrative support capacity

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with additional platforms such as Google Workspace, databases, and calendar management systems.

• Excellent verbal, written and interpersonal skills, including the use of closed-loop communication to ensure accuracy and clarify.

• Proven ability to produce high quality, error free correspondence and documentation

• Exercises considerable discretion and independent judgment within scope of projects

• Strong interpersonal skills and ability to successfully work with all levels of faculty and staff.

• Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities.

• Demonstrates ability to collaborate with others in a team environment, display developing leadership through problem solving and the initiative to advance knowledge.

• Team oriented individual.

• Ability to exercise a high level of initiative, discretion and judgement regarding sensitive and confidential matters.

• Demonstrated ability to act in a professional manner at all times

Desired Qualifications*

• Associate/Bachelor's degree or equivalent combination of administrative experience
• Experience working in an academic setting
• Working knowledge of University Faculty tracks/titles
• Reasonable knowledge of University policies and procedures
• Working knowledge of Elements, Wolverine Access
• Demonstrated ability to work effectively with individuals and groups from a variety of identities, culture, backgrounds, ideologies, including personal and social identities.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.